Budget transfer from Restructuring Provision to Chief Minister's Department: Information Services relocation to Jubilee Wharf

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A decision made 29 July 2016:

Decision Reference: MD-TR-2016-0059
Decision Summary Title:	Budget transfer from Restructuring Provision to Chief Minister’s Department for Jubilee Wharf		Date of Decision Summary:	25th July 2016
Decision Summary Author:	Head of Decision Support		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:
Written Report Title:	Budget transfer from Restructuring Provision to Chief Minister’s Department for Jubilee Wharf		Date of Written Report:	25th July 2016
Written Report Author:	Head of Decision Support		Written Report : Public or Exempt?	Public
Subject: A non-recurring budget transfer of £350,000 in 2016 from the Restructuring Provision to the Chief Minister’s Department (Information Services) revenue head of expenditure to fund 2016 revenue costs of the relocation of the Information Services section to Jubilee Wharf.
Decision(s): The Minister approved a non-recurring budget transfer of £350,000 in 2016 from the Restructuring Provision to the Chief Minister’s Department (Information Services) revenue head of expenditure to fund 2016 revenue costs of the relocation of the Information Services section to Jubilee Wharf.
Reason(s) for Decision: Article 17(2) of the Public Finances (Jersey) Law 2005 states that the Minister for Treasury and Resources is authorised to approve the transfer from contingency expenditure or the insurance fund of amounts not exceeding, in total, the amount available for contingency expenditure in a financial year. The Contingency Allocation Policy published by the Minister for Treasury and Resources (R.10/2012) states that all requests for Allocation from Contingency will be considered by the Council of Ministers. The Chief Minister’s Department has now requested release of this funding. The decision is required to fund 2016 revenue costs of the relocation of the Information Services section to Jubilee Wharf. A decision, MD-C-2016-0082 was signed by the Chief Minister on 13th July 2016.
Resource Implications: The Chief Minister’s Department revenue budget will increase by £350,000 and the Restructuring Provision to decrease by the same amount in 2016. This decision does not change the total amount of expenditure approved by the States for 2016 in the Medium Term Financial Plan.
Action required: Head of Decision Support to advise the Executive Support Officer – CMD once this decision has been approved.
Signature:		Position: Senator A J H Maclean Minister for Treasury and Resources
Date Signed:		Date of Decision:

Budget transfer from Restructuring Provision to Chief Minister's Department: Information Services relocation to Jubilee Wharf

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Treasury and Resources

Treasurer’s Decision Report

Budget transfer from Restructuring Provision to Chief Minister’s Department for Jubilee Wharf

Purpose of Report

A non-recurring budget transfer of £350,000 in 2016 from the Restructuring Provision to the Chief Minister’s Department (Information Services) revenue head of expenditure to fund 2016 revenue costs of the relocation of the Information Services section to Jubilee Wharf.

Background

The Chief Minister’s Department identified a requirement to achieve co-location of a number of disparate teams within Cyril le Marquand House to enable them to work together under a new structural arrangement. The relocation of Information Services (IS) to Jubilee Wharf freed up space on the seventh floor to be used for this purpose.

The relocation of IS delivers a number of benefits and is key in supporting organisational change as part of Public Sector Reform:

Essential to facilitate the transformation of the IS function
Provide accommodation for the growing eGovernment team, and by co-locating with IS, allows closer working relationships with both teams and is expected to have significant benefits to the States of Jersey eGovernment strategy
Enables the co-location of critical functions on a floor of Cyril le Marquand House which will enable teams to work together collaboratively
The move frees up space within Cyril le Marquand House for the alternative use and possibly further co-location of disparate teams
The move also frees up space in other buildings (e.g. La Collette) for alternate use

3. Recommendation

The Minister is recommended to approve a non-recurring budget transfer of £350,000 in 2016 from the Restructuring Provision to the Chief Minister’s Department (Information Services) revenue head of expenditure to fund 2016 revenue costs of the relocation of the Information Services section to Jubilee Wharf.

4. Reason for Decision

Article 17(2) of the Public Finances (Jersey) Law 2005 states that the Minister for Treasury and Resources is authorised to approve the transfer from contingency expenditure or the insurance fund of amounts not exceeding, in total, the amount available for contingency expenditure in a financial year.

The Contingency Allocation Policy published by the Minister for Treasury and Resources (R.10/2012) states that all requests for Allocation from Contingency will be considered by the Council of Ministers.

The Chief Minister’s Department has now requested release of this funding.

The decision is required to fund 2016 revenue costs of the relocation of the Information Services section to Jubilee Wharf.

A decision, MD-C-2016-0082 was signed by the Chief Minister on 13th July 2016.

5. Resource Implications

The Chief Minister’s Department revenue budget will increase by £350,000 and the Restructuring Provision to decrease by the same amount in 2016. This decision does not change the total amount of expenditure approved by the States for 2016 in the Medium Term Financial Plan.

Report author : Head of Decision Support	Document date 25th July 2016
Quality Assurance / Review : Head of Decision Support	File name and path: L:\Treasury\Sections\Corporate Finance\Ministerial Decisions\DS, WR and SD\2016-0059 - Budget Transfer Restructuring Provision to CMD - Jubilee Wharf
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