Government of Jersey

Information about the publication of Ministerial Decisions

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A decision made 3 July 2018:

Decision Reference: MD-PE-2018-0049
Decision Summary Title :	Budget transfer from revenue to capital for the Digitally Integrated Planning Process		Date of Decision Summary:	25 June 2018
Decision Summary Author:	Finance Manager		Decision Summary: Public or Exempt? (State clauses from Code of Practice booklet)	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:
Written Report Title :	Budget transfer from revenue to capital for the Digitally Integrated Planning Process		Date of Written Report:	25 June 2018
Written Report Author:	Finance Manager		Written Report : Public or Exempt?	Public
Subject: Non-recurring budget transfer between revenue and capital heads of expenditure of up to £125,000 for the Digitally Integrated Planning Process
Decision(s): The Minister for the Environment approved the internal budget transfer in 2018 of up to £125,000 from the DoE revenue head of expenditure to the DoE Equipment, Maintenance and Minor Capital head of expenditure (I00MC0009) to fund the Digitally Integrated Planning Process. The budget for which was approved by the Treasury and Resources Minister as carry forward from 2017 to 2018 on the 6th April 2018 (MD-TR-2018-0048).
Reason(s) for Decision: Article 18(1)(a) of the Public Finances (Jersey) Law 2005 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be transferred from a capital head of expenditure to a revenue head of expenditure, or vice versa, in order to comply with generally accepted accounting principles or an Order made under Article 32. Delegation 1.2 delegates authority for non-contentious transfers between heads of expenditure with no financial limit where the transfer is solely to ensure that financial transactions are accurately reflected in the States’ Accounts in accordance with GAAP or an Order made under Article 32 of the Law. Under Generally Accepted Accounting Principles (GAAP) expenditure that meets the definition of capital expenditure must be capitalised. This budget transfer is the movement in budget between capital and revenue required to align the budgeting treatment of expenditure with the accounting treatment, in order to comply with GAAP. This transfer moves budgets to match the required accounting treatment for the future expenditure
Resource Implications: The DoE revenue head of expenditure will reduce in 2018 by up to £125,000 and the DoE Equipment, Maintenance and Minor Capital head of expenditure (I00MC0009)
Action required: The Finance Director to request the Treasurer of the States to approve the budget transfer from revenue to capital as referred in the accompanying report.
Signature:		Position:
Date Signed:		Date of Decision (If different from Date Signed):

Budget transfer - internal: Digitally Intergrated Planning Process

Department of the Environment

Ministerial Decision Report

budget transfer from revenue to capital for the DIGITALLY INTEGRATED PLANNING PROCESS

Purpose of Report

To enable the Minister for the Environment (DoE) to approve a budget transfer of up to £125,000 in 2018 from the DoE Revenue Head of Expenditure to the DoE Equipment, Maintenance and Minor Capital head of expenditure (I00MF14015).

Background

As part of the States’ Public Sector Reform and e-Gov projects, the Department of the Environment (DOE) secured funding from Public Sector Reform to deliver a completely digital (online) planning application service. This phase of the project is nearing completion.

The department requested carry forward of 2017 underspends during 2018 to complete some change requests not covered by the current contract with the supplier and to develop the Digitally Integrated Planning Process (DiPP) project to include the submission of Property Searches online. The total carry forward approved by the Treasury and Resources Minister as carry forward on the 6th April 2018 (MD-TR-2018-0048) was £125,000.

Delegation 1.2 delegates authority for non-contentious transfers between heads of expenditure with no financial limit where the transfer is solely to ensure that financial transactions are accurately reflected in the States’ Accounts in accordance with GAAP or an Order made under Article 32 of the Law.

Under Generally Accepted Accounting Principles (GAAP) expenditure that meets the definition of capital expenditure must be capitalised. This budget transfer is the movement in budget between capital and revenue required to align the budgeting treatment of expenditure with the accounting treatment, in order to comply with GAAP.

This transfer moves budgets to match the required accounting treatment for treatment for the future expenditure.

Recommendation

The Minister for the Environment (DoE) is recommended to approve the internal budget transfer in 2018 of up to £125,000 from the DoE revenue head of expenditure to the DoE Equipment, Maintenance and Minor Capital head of expenditure (I00MF14015) to fund the Digitally Integrated Planning Process.

Reason for Decision

This funding will enable the Digitally Integrated Planning Process to proceed, allowing the Department to continue its work in modernising the planning process in Jersey, benefiting the public and facilitating the savings proposed for the department in relation to digitising the planning approvals system.

Resource Implications

The Department of the Environment Equipment, Maintenance and Minor Capital head of expenditure (I00MF14015) will increase by up to £125,000 in 2018 and the Department of the Environment revenue head of expenditure will decrease by the same amount. This decision does not change the total amount of expenditure approved by the States for 2018 in the Medium Term Financial Plan.

Report author : Finance Manager	Document date : 25th June 2018
Quality Assurance / Review : Finance Director