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Solid Waste Strategy Budget Transfer.

A formal published “Ministerial Decision” is required as a record of the decision of a Minister (or an Assistant Minister where they have delegated authority) as they exercise their responsibilities and powers.

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A decision made (30/11/2007) regarding: Temporary Budget transfer between Solid Waste Strategy Capital Votes.

Decision Reference:  MD-T-2007-0109

Decision Summary Title :

DS Solid Waste Strategy Budget Transfer

Date of Decision Summary:

29th November 2007

Decision Summary Author:

Ellen Littlechild – Finance Director

Decision Summary:

Public or Exempt?

(State clauses from Code of Practice booklet)

Public

Type of Report:

Oral or Written?

Written

Person Giving

Oral Report:

 

Written Report

Title :

Solid Waste Strategy Budget Transfer

Date of Written Report:

22nd November 2007

Written Report Author:

Ellen Littlechild – Finance Director

Written Report :

Public or Exempt?

(State clauses from Code of Practice booklet)

Public

Subject:  Temporary budget transfer between Solid Waste Strategy Capital Votes 

Decision(s):  The Minister approved a temporary budget transfer totalling £2.57 million from Capital Vote C2690 Sludge Capital to Capital Vote C2657 Solid Waste Strategy.

Reason(s) for Decision:  To provide the Transport and Technical Services Department with the budget to support the works necessary to be undertaken before States approval for the Energy from Waste Project can be sought.

Resource Implications:  None. 
 

Action required:  The Finance Director to request the Minister for the Treasury and Resources Department to approve the capital transfer referred to in this report.

Signature: 

Position: 

Date Signed: 

Date of Decision (If different from Date Signed): 

Hide report
Solid Waste Strategy Budget Transfer.

TRANSPORT AND TECHNICAL SERVICES  

SOLID WASTE STRATEGY BUDGET TRANSFER  

Purpose of the Report  

The purpose of this report is to seek the Minister for Transport and Technical Service’s approval to a budget transfer and request the approval of the Minister for Treasury and Resources to this transfer. 

Background

The Minister may recall that in proposing the 2007 – 2011 capital programme, which was approved by the States in September 2006, the Council of Ministers agreed that monies allocated to the Transport and Technical Services Department could be used for other purposes, the table below highlights the movement from the existing capital programme to the revised programme.

Capital Vote

Existing Allocation

£’million

Revised Allocation

£’million

C2684 Relocation of Refuse Handling Plant

£3.240

£-

C2657 Solid Waste Strategy (EFW Planning Process)

 

£0.900

C2689 Contingency re. exiting plant failure

 

£0.744

C2690 – Sludge – Phase I Thickener

 

£1.596

C2683 – Temporary Reuse and Recycle Centre

£1.533

£0.500

C2690 – Sludge – Phase I Thickener

 

£1.033

Total

£3.240

£3.240

 

The Solid Waste Strategy (EFW Planning Process) (C2657)  

The Solid Waste Strategy Planning Vote has an allocated budget of £1.932 million (£1.032m original budget plus £0.9m transferred form C2684 Temporary Reuse and Recycle centre).  It is estimated that a further £2.57 million will be required, as highlighted below, to support the works necessary to be undertaken before States approval for the Energy from Waste Project can be sought.

 

Capital Vote

Budget

£’m

Forecast

£’m

Var.

£’m

Energy From Waste - Works required to States approval include: Completion of the Outline Re-Design, the Pre-construction CDM Coordinator role, the financial adviser input to evaluation and project funding working group, the tendering , evaluation and negotiation of the EPC Contract, the detailed design of enabling and relocation works, the relocation of green waste reception and weighbridge operations away from the proposed EfW site, the design and tendering of enabling works including under-grounding of the JEC pipe bridge and construction of part of the Bus depot compensatory works which have wider benefit for the overall La Collette 2 development.

Solid Waste Strategy Coordination - The costs of coordination of the Solid Waste Strategy Projects including technical and legal advisers and client team costs to States approval.

£1.932

£4.499

£2.570

 

There were no planned contingencies for the Solid Waste Strategy Projects. The nature of these projects, being politically sensitive, inter-related and complex, means that the feasibility budget has proved difficult to anticipate and therefore any contingency would be unlikely to have contained the variations experienced in any case.  

It is not possible to draw down the £2.57m from the EFW Vote until such time as the financing arrangements have been agreed by States Members.  It is therefore proposed to retain the Solid Waste Strategy overspend within the Transport and Technical Department’s capital budget by funding it temporarily from the Sludge Capital Vote (C2690). 

Approval to transfer allocated capital budgets ('Heads of Expenditure') lies with the Minister for Treasury and Resources not the States as a whole (see extract from Financial Direction 3.6 below): 

Transfers between capital heads of expenditure 

  • Approval of non-contentious transfers of up to £100,000 is delegated to the Treasurer of the States, or in his absence another person nominated by the Treasurer of the States.

 

  • All other transfers between existing capital heads of expenditure require the approval of the Minister for Treasury and Resources.

 

  • Transfers to new capital heads of expenditure require the approval of the Council of Ministers and the Minister for Treasury and Resources.

 
 
 
 
 

Discussion

The Transport and Technical Services Sludge Dryer/Thickener Plant has a capital vote of £6m, with Phase 1 (Thickener - c£3m in 2007) being met from funds previously allocated to Waste Strategy projects in 2006 and funding for phase 2 (Dryer - c£3m) deferred to 2008.

The Department is currently investigating different options of delivering this capital project, the preferred option currently being:

Description

Amount £m

Phase 1 - Refurbish sludge dryer to a lesser standard and limited lifespan and incorporate enhanced de-watering equipment. This option would be possible if it could be proved that de-watered sludge could be disposed of in the new EfW plant and it is accepted that dried sludge will be phased out.

£1.3

Phase 2 - Construction of a sludge storage facility for the existing centrifuge plant.

£0.4

Phase 3 - Refurbish sludge digester platform. This works cannot be undertaken until the new EFW is commissioned as incineration will be the only safe disposal route available.

£3.0

Phase 4 – Install a pumping system required to pump the sludge into the incinerator.

£1.3

Total

£6.0m

 

Due to the fact that Phase 3 and Phase 4 cannot be undertaken until the new Energy from Waste Plant is commissioned it is recommended that the £2.57 million is temporarily transferred from Capital Vote C2690 (Sludge Capital) to the Solid Waste Strategy.

If States Members decide not to support the funding route for the Solid Waste Strategy then the Department would have to reprioritise its existing capital vote to fund the monies that had been written off which amounts to £3.623 million.

Recommendation 

That the Minister approves a temporary budget transfer totalling £2.57 million from Capital Vote C2690 Sludge Capital to Capital Vote C2657 Solid Waste Strategy.  

Reason (s) for Decision 

To provide the Transport and Technical Services Department with the budget to support the works necessary to be undertaken before States approval for the Energy from Waste Project can be sought. 

Action Required  

  • The Finance Director to request the Minister for the Treasury and Resources Department to approve the capital transfer as referred to in this report.

 
 

Written by:

Ellen Littlechild, Finance Director

Approved by: 

John Richardson, Chief Executive Officer

 

 

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