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L'înformâtion et les sèrvices publyis pouor I'Île dé Jèrri

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Using Supply Jersey

About Supply Jersey

Supply Jersey allows suppliers to acknowledge orders raised by our internal purchasers and invoice the Government of Jersey electronically without the need to forward a copy of the invoice, you can also provide an electronic catalogue of your goods or services if you wish. 

 


To acknowledge an order

  • click the link in "Order management Alerts – Purchase orders to acknowledge", or in the green side bar select "My Orders / Acknowledge orders"
  • select your order
  • at this point you can either ‘acknowledge order’ if the prices are correct or make an amendment to the price and click ‘send for amendment’
  • if it has already been receipted by us, it will no longer be visible

To view and download an order into a PDF

  • click 'My Orders'
  • click 'View Order History'
  • find the order and click 'View'
  • at the top of the screen click print

This will allow you to download a copy of the order via PDF.

Please note that you can only invoice when we have receipted the order in the system, please liaise with the person that raised the order, if the status is ‘acknowledged’, for them to receipt the order so you can then invoice.

Single line invoice (receipted in one go)

  • on the side menu go to “my invoices” then “raise single order invoice”
  • you should now see the order which requires invoicing
  • click the green button “invoice this order” on the far right
  • input your invoice number and date, then continue
  • if you have attachments or discounts, go to those tabs, if not go to “confirm and submit”
  • check the invoice value is correct and then click “submit” at the bottom right of the page

Partial receipting

  • on the side menu go to “my invoices” then “part/multiple invoicing”
  • at the top of the screen select the tab ‘order lines for invoicing’
  • in the blue bar there is a drop-down box “set view”, select “partially receipted lines” unless it is the last line of the order and then “fully receipted lines”
  • if the order has been partially invoiced untick the box “hide invoiced orders”
  • you should now see the order which requires invoicing – it will show the full order amount.
  • tick the box on the side and “add to basket”
  • checkout
  • input your invoice number and date, then continue
  • if you have attachments or discounts, go to those tabs, if not go to “confirm and submit”
  • check the invoice value is correct and then click “submit” at the bottom right of the page

For further assistance, please email us at: supplyjersey@gov.je


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