How Supply Jersey works
Supply Jersey is a web-based purchasing system put in place by the States of Jersey that simplifies the ordering process for States departments.
The electronic ordering process links orders to invoices automatically, reducing the risk of mistakes and ensuring payments are correct first time.
Suppliers will be able to create e-catalogues of their approved goods and services. These catalogues will then be imported into Supply Jersey for States employees to view.
Supplier catalogues will enable States employees to order goods and services in the same way they would shop online.
How Supply Jersey improves procurement
The system aims to be more convenient and efficient for everyone, including:
- better communication between the States of Jersey and suppliers
- reduced time from receiving an order to being paid
- greater visibility of transactions throughout the purchasing, payment and supply process
- electronic matching of orders to invoices
- greater visibility of demand for suppliers
Over the coming months, suppliers to the States will be contacted by the Supply Jersey team in preparation for a phased implementation.
A series of events will be held where suppliers will have an opportunity to discuss what this change will mean to them and what assistance will be provided.
Download Supply Jersey information leaflet (size 669kb)
Why our system is changing
Our current system is old-fashioned and involves manual intervention and paper handling.
Supply Jersey allows the same degree of control as the current system, but with a more efficient approach.
Payments will be processed sooner as you can now directly monitor the receipting of goods and services against purchase orders within the system.
After receiving an email notification, you can generate an invoice within Supply Jersey instantly.
We're not changing payment terms at the beginning but we are confident you will experience improved settlement through this automated system.
You can find out more about using Supply Jersey in the link below.
Using Supply Jersey