Employing new staff
When you start up a new business, you will need a business licence. Once a business licence is in place, you can start to take on employees.
Before taking on an employee, you must check that they have a registration card.
The registration card will show the person's residential and employment status. It will be one of the following:
- 'entitled for work'
You can employ as many 'entitled' or 'entitled for work' people as you want.
You need permission from us to employ anyone whose status is 'licensed' or 'registered'.
When the employee shows you their registration card, you should also:
- ask for photo ID
- check the registration card is in date
- take a photocopy of the registration card and photo ID
- return the card to the employee
You don't need to tell us when you have taken on a new employee. This will be picked up through your manpower return.
Starting up a new business
Residential statuses and what they mean (registration cards)
Staffing permissions or limits
Your staffing limits can be found on your business licence. If you’re unsure of your staffing limits, contact us.
You must not go over your staffing permissions. Exceeding your limit is a breach of the law.
If you want to apply for permission to employ any ‘registered’ or ‘licensed’ staff, complete the form and return it to us.
Application for registered and/or licensed staff
Business licensing guidance notes
Cards for ‘licensed’ employees
When taking on a ‘licensed’ employee, fill out a licensed employee template letter. Your employee will need this to be able to get a registration card from Social Security.
This template needs to be printed on company headed paper.
Download licensed employee template letter (size 57kb)
Temporary staff from an agency
Temporary staff employed through a recruitment agency will come under the agency's business licence. You do not need to see their registration card.