Office Assistant

RESPONSIBILITIES

- Managing the switchboard and reception.
- Managing and scheduling of meetings.
- Guest relations and meeting preparation.
- Dealing with couriers and post.
- High standard of maintenance of meeting rooms and reception area.
- Organising and maintaining diaries and making appointments.
- Dealing with incoming emails, faxes and post, often corresponding on behalf of your directors.
- Organising and attending meetings and ensuring your directors are well-prepared for meetings.
- Liaising with client, suppliers, other staff.
- Producing documents, briefing papers, reports and presentations.
- Screening telephone calls, inquiries and requests, and handling them when appropriate.
-- Assisting with marketing events.
- Arranging travel and accommodation.