Human Resources software systems (FOI)

Request

I would like to know the following information:

A

What Human Resources (HR) software system(s) does the council currently use for the following areas, please include Vendors name, Product name and version, include in-house / shared drives where applicable.

• Employee Records

• Recruitment & On-boarding and Off-boarding

• Disciplinary & Grievance process

• Sickness & Absence process

• Leave management

• Performance & Learning

• Payroll

B

How many employee new starters are there per annum

C

How many employee leavers are there per annum

D

How many employee grievance processes are received per annum

E

How many employee absence & sickness monitoring processes are started per annum

F

How many employee disciplinary procedures are started per annum

G

What is the current number of employees in HR department of the Council

H

What is the current total number of employees in the Council

Response

A

Please note all items are being migrated to NGA HR ResourceLink platform in 2017 which will include the decommissioning of the systems or specific modules within JD Edwards EnterpriseOne

The information requested regarding the vendors’ name and version is qualified exempt under Article 42 of the Freedom of Information (Jersey) Law 2011 - Law Enforcement.

B

In the 12 months to 21 March 2017 there have been 586 new starters.

C

In the 12 months to 21 March 2017 there have been 755 leavers.

D

33 cases were initiated in the 12 months to the end of February 2017.

E

378 cases were initiated in the 12 months to the end of February 2017.

F

93 cases were initiated in the 12 months to the end of February 2017.

G

71 permanent employees working in HR and 10 employees working in a HR related project role.

H

Full time equivalent (FTE) of 5994.

Exemptions applied

Article 42 – Law Enforcement

Information is qualified exempt information if its disclosure would, or would be likely to, prejudice:

(a) The prevention or detection of crime, whether in Jersey or elsewhere;

Justification for exemption

This exemption has been applied because the information requested could be prejudicial to the prevention of crime. In this instance it is likely that the disclosure of the information requested could result in an increased risk in e-crime.