Contracts for Repairs and Maintenance Services (FOI)
Contracts for Repairs and Maintenance Services (FOI)Produced by the Freedom of Information office
Authored by Government of Jersey and published on 16 November 2020.
Prepared internally, no external costs.
I would be most grateful if you would provide me details in respect to the Repairs and Maintenance contract in place at your establishment.
The details we require are:
suppliers who applied for inclusion and were successful and not successful at the PQQ and ITT stages*
copy of the successful suppliers ITT submission
contract values of each contract year to date
start date and duration of contract
scope of services provided under current contract
is there an extension clause in the contract(s) and, if so, the duration of the extension?
has a decision been made yet on whether the contract(s) are being either extended or renewed?
who is the senior officer (outside of procurement) responsible for this contract?
*For clarity, the details of the successful and unsuccessful suppliers are kept in the strictest confidence. These details are used only to contact and support suppliers regarding their bidding activity for the relevant contracts.
I have attached a Reply Form, which may assist you in providing this information.
Reply form - Repairs and Maintenance
The Government of Jersey undertakes repair and maintenance across a wide and diverse portfolio, including IT hardware / software, grounds and estates management (eg schools, sports centres), highways, healthcare equipment and so on. In order to ascertain the information requested across all of these areas of expenditure, a review of thousands of lines of purchase orders would be needed and it has been estimated this would take over the 12.5 hours allowed for Freedom of Information responses under the Freedom of Information (Costs) (Jersey) Regulations 2014.
As a note, the Government will not release suppliers' bids (successful or unsuccessful) as these are classified as commercial in confidence. Bidder and Contract information will be reviewed on a case-by-case basis to determine whether it can be released.
Article 16 A scheduled public authority may refuse to supply information if cost excessive
(1) A scheduled public authority that has been requested to supply information may refuse to supply the information if it estimates that the cost of doing so would exceed an amount determined in the manner prescribed by Regulations.
Regulation 2 (1) of the Freedom of Information (Costs) (Jersey) Regulations 2014 allows an authority to refuse a request for information where the estimated cost of dealing with the request would exceed the specified amount of the cost limit of £500. This is the estimated cost of one person spending 12.5 working hours in determining whether the department holds the information, locating, retrieving and extracting the information.