Treasury overtime and working hours (FOI)

Request

A

How much overtime has been paid out to staff in the treasury departments compared to the years 2017 and  2018 ideally broken down into the sections such as cashiers, payments, payroll, tax)?

B

How much flexi-time did staff have in the years 2017 and 2018, and can this be compared to any overtime / additional paid work to staff to compensate for hours they previously worked as flexi-time, but for which they now get paid?

C

How many staff contracts have been changed or updated to reflect new working hours? For example, someone who previously only worked 20 hours in the office can now work 35 as they will do the additional hours at home?

Can this be reported in staff numbers that benefit from this, the additional hours that can be worked and the amount of any additional payments?

D

Will the flexible work hours be returned to staff with the easing of the Covid-19 restrictions and will staff return to their original contracts? 

Response

A

Please see the summary below outlining overtime spend from 2017 to 19 August 2021. This has been broken down by Directorate. To provide a further breakdown by business unit would likely identify individuals who have received overtime payments. Article 25 (Personal Information) of the Freedom of Information (Jersey) Law 2011 has been applied.

B

This information is not held centrally and in order to provide a figure it would require manipulation from several sources. The Freedom of Information (Jersey) Law 2011 does not require a Scheduled Public Authority to manipulate data in order to provide a response. Article 3 of the Freedom of Information (Jersey) Law 2011 has been applied.

C

Contractual changes are recorded on the system but it is not possible to extract for the specific reason you have requested.

To provide this information would require manipulation. The Freedom of Information (Jersey) Law 2011 does not require a Scheduled Public Authority to manipulate data in order to provide a response. Article 3 of the Freedom of Information (Jersey) Law 2011 has been applied.

D

There were no changes to employees contractual terms as a result of flexible working during the Covid-19 pandemic.

Articles applied

Article 3 - Meaning of “information held by a public authority”

For the purposes of this Law, information is held by a public authority if –

(a) it is held by the authority, otherwise than on behalf of another person; or

(b) it is held by another person on behalf of the authority.

Article 25 - Personal information

(1) Information is absolutely exempt information if it constitutes personal data of which the applicant is the data subject as defined in the Data Protection (Jersey) Law 2018.

(2) Information is absolutely exempt information if – (a) it constitutes personal data of which the applicant is not the data subject as defined in the Data Protection (Jersey) Law 2018; and (b) its supply to a member of the public would contravene any of the data protection principles, as defined in that Law.

(3) In determining for the purposes of this Article whether the lawfulness principle in Article 8(1)(a) of the Data Protection (Jersey) Law 2018 would be contravened by the disclosure of information, paragraph 5(1) of Schedule 2 to that Law (legitimate interests) is to be read as if sub-paragraph (b) (which disapplies the provision where the controller is a public authority) were omitted.