Budget transfer from Restructuring Provision to Chief Minister's Department: Engagement

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A decision made 12 May 2017:

Ministerial decision reference MD-C-2017-0054
Decision summary title Restructuring Provision Transfer for Engagement
Decision summary author	Portfolio Analyst	Is the decision summary public or exempt?		Public
Report title Restructuring Provision Transfer for Engagement
Report author or name of person giving report	Portfolio Analyst	Is the report public or exempt?		Public
Decision and reason for the decision The Chief Minister accepted a budget transfer in the sum of £709,000 with indicative funding of £303,000.00 in 2017 and £203,000.00 in each of the years 2018 and 2019 from the Restructuring Provision to the Chief Minister’s Department (CMD) revenue head of expenditure to fund the Change Management provision. A Restructuring Provision bid was represented to the Council of Ministers on 9th March 2017 seeking funding to support Engagement for the years 2017 to 2019 (£73,000 for 2017 had previously been agreed in principle on 27th January 2016), in the sum of £709,000 across the years 2017 - 2019. The Council agreed the request for the re-profiling and increased request as set out in the report of an additional £276,000 above that previously agreed in principle.
Resource implications The CMD revenue head of expenditure to increase by £709,000 across the years 2017 to 2019. The Restructuring Provision revenue head of expenditure to decrease by an identical amount. The £709,000 in total is proposed to be drawn down in 2017, 2018 and 2019 but the amount for each year may be varied without exceeding the total amount for the three years This decision does not change the total amount of expenditure approved by the States for 2017 - 2019 in the Medium Term Financial Plan.
Action required Policy and Research Officer to advise the Portfolio Officer that this decision has been approved.
Signature			Position Senator I J Gorst Chief Minister
Date signed			Effective date of the decision

Budget transfer from Restructuring Provision to Chief Minister's Department: Change Management

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Chief Minister’s Department

Ministerial Decision Report

Restructuring Provision Transfer for ENGAGEMENT

Purpose of Report

To enable the Chief Minister to accept a revenue budget transfer in the sum of £709,000 across the years 2017 to 2019 with indicative funding of £303,000 in 2017 and £203,000.00 in the years 2018 and 2019 from the Restructuring Provision to the Chief Minister’s Department (CMD) revenue head of expenditure to fund the Change Management provision.

Background

A Restructuring Provision bid was presented to the Council of Ministers on 27th January 2016 seeking funding to support Engagement during the 2016-2019 MTFP2 period. At that time, the Council agreed the 2016 funding and agreed in principle, the request for funding for 2017.

A Restructuring Provision bid was represented to the Council of Ministers on 9th March 2017 seeking funding to support Engagement for the years 2017 to 2019, in the sum of £709,000 across the years 2017 to 2019 with indicative funding of £303,000 in 2017 and £203,000.00 in the years 2018 and 2019. The Council agreed the requests for funding for the years 2017 to 2019.

The table below sets out both the original and revised requests.

Business Case: Finances	RPB81 Engagement
MTFP2 Period	2016	2017	2018	2019	Total
COM Approved and In-Principal Approval (£120,000 per annum transferred from the Corporate Change Office relating to 2 x FTE)	£80,000	£193,000	£120,000	£120,000	£513,000
Requested	£80,000	£303,000	£203,000	£203,000	£789,000
Carry forward	-£35,000	£35,000			£0
				Variance	£276,000

The Engagement Team undertake communication activities including: (i) media and materials for communication campaigns mainly around Workforce Modernisation; (ii) scheduled monthly staff events/roadshows, arranging departmental visits by the Chief Executive and the Lead for Public Sector Reform and developing stories in Changing States to promote change and organisational improvement; (iii) organisation-wide roll out of a newsletter platform (Newsweaver) to communicate news about public sector reform; (iv) tools to measure engagement; (v) ongoing support for the Workforce Modernisation project and change communication associated with departmental service reviews.

Recommendation

The Chief Minister to accept a budget transfer of £709,000 with indicative funding of £303,000.00 in 2017 and £203,000.00 in the years 2018 and 2019 to the Chief Minister’s Department revenue head of expenditure to fund the Corporate Change Portfolio Office.

Reason for Decision

The Council of Ministers acknowledged that investment will be required to ensure Public Sector Reform is successful, and approved various requests at a meeting on 27th January 2016.

Resource Implications

The CMD revenue head of expenditure to increase by £709,000 across the years 2017 to 2019. The Restructuring Provision revenue head of expenditure to decrease by an identical amount.

This decision does not change the total amount of expenditure approved by the States for 2017-2019 in the Medium Term Financial Plan.

Report author : Portfolio Analyst, Chief Minister’s Department	Document date: 15th March 2017
Quality Assurance / Review :	File Path: L:Drive/Fileplan/100 Corporate/Executive/01-CM/13-MDs/2017
MD sponsor : Chief Minister