Budget Management Disclosures: Six month period ended 31 December 2012

Information about the publication of Ministerial Decisions

A formal published “Ministerial Decision” is required as a record of the decision of a Minister (or an Assistant Minister where they have delegated authority) as they exercise their responsibilities and powers.

Ministers are elected by the States Assembly and have legal responsibilities and powers as “corporation sole” under the States of Jersey Law 2005 by virtue of their office and in their areas of responsibility, including entering into agreements, and under any legislation conferring on them powers.

An accurate record of “Ministerial Decisions” is vital to effective governance, including:

demonstrating that good governance, and clear lines of accountability and authority, are in place around decisions-making – including the reasons and basis on which a decision is made, and the action required to implement a decision
providing a record of decisions and actions that will be available for examination by States Members, and Panels and Committees of the States Assembly; the public, organisations, and the media; and as a historical record and point of reference for the conduct of public affairs

Ministers are individually accountable to the States Assembly, including for the actions of the departments and agencies which discharge their responsibilities.

The Freedom of Information Law (Jersey) Law 2011 is used as a guide when determining what information is be published. While there is a presumption toward publication to support of transparency and accountability, detailed information may not be published if, for example, it would constitute a breach of data protection, or disclosure would prejudice commercial interest.

A decision made 17 June 2013:

Decision Reference: MD-TR-2013-0043
Decision Summary Title:	Budget Management Report for the Six Month Period Ended 31st December 2012		Date of Decision Summary:	12 June 2013
Decision Summary Author:	Director of Financial Planning and Performance		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title:	Budget Management Report for the Six Month Period Ended 31st December 2012		Date of Written Report:	12 June 2013
Written Report Author:	Business Manager		Written Report : Public or Exempt?	Public
Subject: Report on Budget Management disclosures for the six month period ended 31st December 2012.
Decision(s): The Minister approved the report detailing Budget Management disclosures for the six month period to 31st December 2012 and requested that it be presented to the States.
Reason(s) for Decision: The Public Finances (Jersey) Law 2005 (and the Finance Regulations approved under that Law and Financial Directions) require the Minister for Treasury and Resources to report to the States twice yearly on a number of issues relating to States Finances.
Resource Implications: There are no financial or manpower implications as a direct result of this decision.
Action required: Business Manager to request the Greffier of the States to arrange for the attached Report on Budget Management disclosures to be presented to the States at the earliest opportunity.
Signature:		Position: Senator P F C Ozouf, Minister for Treasury and Resources
Date Signed:		Date of Decision:

Budget Management Disclosures: Six month period ended 31 December 2012

TREASURY & RESOURCES MINISTER

Budget Management Report for the Period Ended 31st December 2012

The administration of the public finances of Jersey

In accordance with the Public Finances (Jersey) Law 2005 (“the Law”) (including Regulations approved under that Law and Financial Directions) certain matters relating to budgeting and to the financial control and administration of States Trading Operations are required to be reported to the States twice yearly by the Minister for Treasury and Resources (“the Minister”).

This report summarises all decisions made during the 6 month period to 31st December 2012. Where decisions have not previously been published, this is due to one of two reasons -

The decisions were exempted under the States of Jersey (“SoJ”) Code of Practice on Public Access to Official Information; or
The decisions were taken by the Treasurer of the States under delegated authority from the Minister.

Reporting on decisions

The areas of administration which are to be reported on are as follows -

The use of trading funds by States Trading Operations;
Borrowing; and
Budget transfers.

2.1 Use of trading funds

The following Ministerial/Treasurer’s Delegated Decisions in the use of trading funds were approved in the 6 month period ended 31st December 2012 -

TR-2012-DD086 – Use of Jersey Harbours Trading Fund in 2012 for St. Helier Marina Walls (£50,000).
MD-TR-2012-0073 – Use of Jersey Harbours Trading Fund in 2012 for St. Aubin’s Harbour Dredging Works (£650,000).

2.2 Borrowing

2.2.1 Jersey student loan scheme

During the 6 month period to 31st December 2012, 132 new loans with a collective value of £341,524.32 were guaranteed by the Treasurer of the States under the Jersey Student Loan Scheme. As at 31st December 2012, the total amount loaned under the Jersey Student Loan Scheme was £1,911,448.45. Terms with the intermediaries require the States of Jersey to underwrite 100% of the value of the loans.

2.3 Budget transfers

Article 2(6) of the Public Finances (Transitional Arrangements) (Jersey) Order 2011 states that any head of expenditure may be varied from time to time in 2012 in accordance with (a) Article 15 of the Law as it was in force before 1st January 2012 or (b) Article 18 of the Law as it is in force from 1st January 2012.

Budget transfers under Article 2(6) of the Public Finances (Transitional Arrangements) (Jersey) Order 2011 are reported on the following basis -

Transfers between revenue heads of expenditure;
Transfers between capital heads of expenditure;
Transfers between revenue and capital heads of expenditure;
Transfers between revenue and capital heads of expenditure where the transfer is required in order to comply with Generally Accepted Accounting Principles (GAAP).

All transfers between departments vary the budgets of individual departments but are net nil in total.

2.3.1 Transfers between revenue heads of expenditure

Revenue transfers during the 6 month period to 31st December 2012 are shown below –

Department		£	Funding of –
To –	From –	£	Funding of –
ESC	SSD	456,516	Fund additional students at Highlands College
Housing	EDD	49,600	Rent and Service Charges budgets for Jubilee Wharf and CLMH Transferred to Housing and EDD
EDD	JPH	25,000
EDD	CMD	8,169
T&R	CMD	36,606	Budget and Staff transfers due to the disbanding of the Customer Services Centre at CLMH
Housing	CMD	47,579
TTS	CMD	25,000
Provision for Restructuring	T&R	31,400	Unspent Restructuring for Pensions and Law Drafting
Provision for Restructuring	CMD	25,000	Unspent Restructuring for Pensions and Law Drafting
Judicial Greffe	SSD	45,000	Jersey Employment Tribunal
*CMD	Provision for Restructuring	161,100	ISD Voluntary Redundancy and Managed Data Centres
EDD		156,500	Financial Services
HA		70,000	Backfill for Criminal Justice Review
*CMD	Central Reserves	70,000	Leadership training programme
*CMD	Central Reserves	475,110	Establishment of a Vulnerable Adults Policy Group and Protection Committee
Housing	Central Reserves	20,600	States 1% Non Consolidated Pay Awards for 2012
H&SS		867,200
SSD		31,124
HA		263,000
CMD		100,740
EDD		27,270
T&R		106,500
TTS		155,550
DoE		57,790
ESC		706,350
Bailiff’s Chamber	Central Reserves	7,300	States 1% Non Consolidated Pay Awards for 2012
Law Officer’s Department (LOD)		33,900
Judicial Greffe		19,600
Viscount’s Department		9,480
Official Analyst		3,750
Lieutenant Governor’s Office (LG)		5,050
Data Protection Commission		1,800
Probation Department		14,000
States Assembly		11,900
Overseas Aid Commission		650
EDD	Central Reserves	990,000	Grant to Jersey Finance Ltd for finance industry research
T&R	Central Reserves	392,485	Legal costs for the case against the UK government regarding the change to LVCR rules
Central Reserves	SSD	5,200,000	Return of 2011 unspent carry forward
T&R	Central Reserves - Insurance	228,633	HCAE costs
CMD	Provision for Restructuring	650,000	Public Sector Reform Programme
Bailiff's Chambers	Central Reserves	60,000	Royal Visit Costs
CMD	Provision for Restructuring	1,440	Realignment of budgets to reflect insurance and procurement savings
T&R		35,170
Bailiff's Chambers		690
LOD		3,090
Judicial Greffe		1,100
Official Analyst		190
LG		110
Data Protection Commission		190
Probation Department		210
States Assembly and its services		1,780
Provision for Restructuring	EDD	13,220	Realignment of budgets to reflect insurance and procurement savings
	ESC	259,540
	DoE	37,100
	H&SS	86,120
	HA	59,840
	Housing	274,960
	SSD	24,330
	TTS	102,390
	Viscount's Department	120
**CMD	T&R	Multi Year Transfers	HR Broad-banding
**Housing	EDD	Multi Year Transfers	Rent and Service Charges budgets for Jubilee Wharf and CLMH Transferred to Housing and EDD
**EDD	JPH	Multi Year Transfers
**EDD	CMD	Multi Year Transfers
**LG	HA	Multi Year Transfers	To fund the role of Cadet and Military Support Officer
Total transfers		12,548,842

 Decisions with multi year budget transfers for 2012 and 2013. The budget transfer for 2012 is reflected above with the budget transfer for 2013 reflected under 2.3.5.

** Decisions with multi year budget transfers for 2013 to 2015. These are reflected under 2.3.5.

2.3.2 Transfers between capital heads of expenditure

Transfers between existing capital heads of expenditure during the 6 month period to 31st December 2012 are shown below –

Department		£	Funding of –
To –	From –	£	Funding of –
ESC	Central Planning Vote (CPV)	60,000	Feasibility study for a new Victoria College Preparatory School
T&R (JPH)	CPV	80,000	Feasibility study on St Martin's School
HA Biometric Passport	HA TETRA	471,000	New Generation (Biometric) Passports
CMD Enterprise Systems Development	T&R JDE System	846,000	Enterprise Systems Development
TTS Infrastructure Rolling Vote	Town Park Capital Vote	250,000	Return of unspent funds
Housing Rolling Vote	Town Park Capital Vote	250,000	Return of unspent funds
IS Capital Vote	Corporate ICT	747,940	Consolidate the existing IS capital budgets into one single IS capital vote
T&R JPH Prison Improvement Ph 4	T&R JPH Prison Masterplan Ph 3	84,773	Prison Improvement Works Phase 4
TTS Infrastructure Rolling Vote	Solid Waste Incinerator 2008	461,090	Enhancement of the Electrical Infrastructure at Bellozanne
TTS	CPV	500,000	Feasibility study on the secondary upgrade of the Sewage Treatment works
Total transfers		3,750,803

2.3.3 Transfers between revenue and capital heads of expenditure

Transfers between revenue (Rev) and capital (Cap) during the 6 month period to 31st December 2012 are shown below –

Department		£	Funding of –
To –	From –	£	Funding of –
Bailiff's Chambers Rev	T&R Contingency	1,250	States medals for pupils at Victoria College
LG Rev	T&R Contingency	5,000	Uniforms, education and training for disadvantaged youths in the Army Cadet Force
*CMD Cap	CMD Rev	62,000	HRIS System Replacement project management costs
CMD Cap	CMD Rev	350,000	Replacement of information systems within the Population Office (for Migration Control)
ESC Cap	ESC Rev	400,000	For the following Capital projects – 1) Sixth Form/House accommodation, 2) Two pitches, 3) Dining Hall and 4) Multi purpose hall.
T&R (JPH) Cap	T&R (JPH) Rev	412,436	Extend, refurbish and modernise Victoria College
ESC Rev	T&R Contingency	30,000	Island Games teams travel to Bermuda
T&R (JPH) Cap	T&R Rev	99,500	Howard Davis Farm Building and Incinerator
EDD Rev	T&R Contingency	25,000	Capital Economics feasibility study
EDD Rev	T&R Contingency	104,050	Capital Economics study
T&R Rev	T&R Contingency	670,925	HCAE costs
Total transfers		2,160,161

 Decisions with multi year budget transfers for 2012 and 2013. The budget transfer for 2012 is reflected above with the budget transfer for 2013 reflected under 2.3.5.

2.3.4 Transfers between revenue and capital heads of expenditure where the transfer is required in order to comply with Generally Accepted Accounting Principles (GAAP)

The States of Jersey implemented Generally Accepted Accounting Principles (GAAP) in 2009. GAAP accounting requires that expenditure should be accounted for as capital only if it meets the GAAP accounting definition of capital expenditure and as revenue otherwise.

GAAP transfers between revenue (Rev) and capital (Cap) during the 6 month period to 31st December 2012 are shown below –

Department		£	Funding of –
To –	From –	£	Funding of –
LOD Cap	LOD Rev	40,000	Time recording system
ESC Cap	ESC Rev	26,658	Purchase of a minibus for Rouge Bouillon School
Jersey Airport Rev	Jersey Airport Arrivals/Pier/Forecourt Construction Cap	127,453	Feasibility and Investigation Costs
Jersey Airport Rev	Jersey Airport Engineering/ARFFS Cap	183,169	Feasibility and Investigation Costs
Home Affairs Minor Cap	Home Affairs Rev	410,000	Purchase of specialist equipment, vehicles and IT network equipment
TTS Infrastructure Cap	TTS Rev	130,000	Sustainable Transport Policy
HA Minor Cap	HA Rev	125,102	Specialist equipment and IT network equipment for the Jersey police, Prison and Customs and immigration
HA Rev	HA Cap	92,194	Purchase of goods and services in respect of the TETRA project
Jersey Airport Rev	Jersey Airport Cap	152,825	Replacement Hold Baggage System
CMD Cap	T&R Rev	38,316	Online Payments System for Taxes Office
Official Analyst Minor Cap	Official Analyst Rev	27,352	New Laboratory Equipment
Viscount Cap	Viscount Rev	78,508	Upgrade of software in the Desastre Section
Total transfers		1,431,577

2.3.5 Transfers over multiple years between various heads of expenditure

Multi Year transfers between the various heads of expenditure during the 6 month period to 31st December 2012 are shown below –

Department		£	Funding of –	Transfer between heads of expenditure	Year(s) of transfer
To –	From –	£	Funding of –	Transfer between heads of expenditure	Year(s) of transfer
CMD	Provision for Restructuring	105,000	Data Centre Migration	Revenue heads of expenditure	2013
CMD	Central Reserves	360,000	Leadership training programme	Revenue heads of expenditure	2013
CMD Cap	CMD Rev	144,000	HRIS System Replacement project management costs	Revenue and capital heads of expenditure	2013
CMD	H&SS	824,040	Establishment of a Vulnerable Adults Policy Group and Protection Committee	Revenue heads of expenditure	2013 to 2015
CMD	T&R	78,700	HR Broad-banding	Revenue heads of expenditure	2013 to 2015
Housing	EDD	312,700	Rent and Service Charges budgets for Jubilee Wharf and CLMH Transferred to Housing and EDD	Revenue heads of expenditure	2013 to 2015
EDD	JPH	150,000			2013 to 2015
EDD	CMD	61,813			2013 to 2015
T&R	CMD	224,011	Budget and Staff transfers due to the disbanding of the Customer Services Centre at CLMH	Revenue Heads of Expenditure	2013 to 2015
Housing	CMD	285,474			2013 to 2015
TTS	CMD	157,625			2013 to 2015
Total transfers		2,703,363

The following multi year transfer was approved as part of the debate of the Medium Term Financial Plan –

Department		£	Funding of –	Transfer between heads of expenditure	Year(s) of transfer
To –	From –	£	Funding of –	Transfer between heads of expenditure	Year(s) of transfer
LG	HA	24,000	To fund the role of Cadet and Military Support Officer	Revenue heads of expenditure	2013 to 2015
Total transfers		24,000