Budget transfer from Restructuring Provision to Chief Minister's Department: Change Management

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A decision made 12 May 2017:

Ministerial decision reference MD-C-2017-0055
Decision summary title Restructuring Provision Transfer for Change Management
Decision summary author	Portfolio Analyst	Is the decision summary public or exempt?		Public
Report title Restructuring Provision Transfer for Change Management
Report author or name of person giving report	Portfolio Analyst	Is the report public or exempt?		Public
Decision and reason for the decision The Chief Minister accepted a budget transfer in the sum of £665,227 with indicative funding of £3,431 in 2017 and £330,898 in each of the years 2018 and 2019 from the Restructuring Provision to the Chief Minister’s Department (CMD) revenue head of expenditure to fund the Change Management provision. A Restructuring Provision bid was represented to the Council of Ministers on 9th March 2017 seeking funding to support the Change Management in the sum of £665,227 across the years 2017 to 2019 (£330,000 for 2017 had previously been agreed in principle on 27th January 2016). The Council agreed the request for the re-profiling and increased request as set out in the report of an additional £335,227 above that previously agreed in principle.
Resource implications The CMD revenue head of expenditure to increase by £665,227 across the years 2017 to 2019. The Restructuring Provision revenue head of expenditure to decrease by an identical amount and the temporary FTE in CMD to increase by three-and-a-half. The £665,227 in total is proposed to be drawn down in 2017, 2018 and 2019 but the amount for each year may be varied without exceeding the total amount for the three years. This decision does not change the total amount of expenditure approved by the States for 2017 - 2019 in the Medium Term Financial Plan.
Action required Policy and Research Officer to advise the Portfolio Officer that this decision has been approved.
Signature			Position Senator I J Gorst Chief Minister
Date signed			Effective date of the decision

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Budget transfer from Restructuring Provision to Chief Minister's Department: Change Management

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Chief Minister’s Department

Ministerial Decision Report

Restructuring Provision Transfer for CHANGE MANAGEMENT

Purpose of Report

To enable the Chief Minister to accept a revenue budget transfer in the sum of £665,227 with indicative funding of £3,431 in 2017 and £330,898 in the years 2018 and 2019 from the Restructuring Provision to the Chief Minister’s Department (CMD) revenue head of expenditure to fund the Change Management provision.

Background

A Restructuring Provision bid was presented to the Council of Ministers on 27th January 2016 seeking funding to support Change Management during the 2016-2019 MTFP2 period. At that time, the Council agreed the 2016 funding of £330,000 and agreed in principle, the request for funding of £330,000 for 2017.

A Restructuring Provision bid was represented to the Council of Ministers on 9th March 2017 seeking funding to support the Change Management in the sum of £665,227 across the years 2017 to 2019. The Council agreed the request, as set out in the table below, for the re-profiling, and the increased request of an additional £335,227 for the years 2017 to 2019.

The table below sets out both the original and revised requests.

Business Case: Finances	Change Management
MTFP2 Period	2016	2017	2018	2019	Total
COM Approved and In-Principal Approval	£330,000	£330,000			£660,000
Requested	£330,000	£3,431	£330,898	£330,898	£995,227
Carry forward	-£306,195	£306,195			£0
				Variance	£335,227

Funding will be used to develop an internal team to offer change management support to departments which would otherwise need to be delivered by external consultants at significantly higher cost. It is the intention that internal change management capability will be built both within the internal change team itself and, as importantly, across the organisation.

The change management team will fulfil an advisory change management support role; developing and delivering tools that will assist departments to enhance their ability to deliver change. Support will cover HR aspects of organisational design and communication; learning, coaching and service reviews required by departments to transition from a historic to new way of working; and embedding new processes and working behaviours.

Organisational principles will also be indoctrinated across all departments, with the team ensuring joined up thinking and the delivery of support that links to an agreed vision and organisational design for the Public sector.

Recommendation

The Chief Minister to accept a budget transfer of £665,227 across the years 2017 to 2019 from the Restructuring Provision to the Chief Minister’s Department revenue head of expenditure to fund the Corporate Change Portfolio Office.

Reason for Decision

The Council of Ministers acknowledged that investment will be required to ensure Public Sector Reform is successful, and approved various requests at a meeting on 27th January 2016.

Resource Implications

The CMD revenue head of expenditure to increase by ££665,227 across the years 2017 - 2019. The Restructuring Provision revenue head of expenditure to decrease by an identical amount and the temporary FTE in CMD to increase by three-and-a-half.

This decision does not change the total amount of expenditure approved by the States for 2017-2019 in the Medium Term Financial Plan.

Report author : Portfolio Analyst, Chief Minister’s Department	Document date: 15th March 2017
Quality Assurance / Review :	File Path: L:Drive/Fileplan/100 Corporate/Executive/01-CM/13-MDs/2017
MD sponsor : Chief Minister