Budget transfer from Community and Constitutional Affairs: Prison

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A decision made 22 January 2018:

Decision Reference: MD-T-2018-0008
Decision Summary Title :	Acceptance of budget transfer from the Community and Constitutional Affairs Department to the Prison Phase Six capital head of expenditure		Date of Decision Summary:	16 January 2018
Decision Summary Author:	Finance Manager		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title :	Acceptance of budget transfer from the Community and Constitutional Affairs Department to the Prison Phase Six capital head of expenditure		Date of Written Report:	16 January 2018
Written Report Author:	Finance Manager		Written Report : Public or Exempt?	Public
Subject: Acceptance of a non-recurring budget transfer of £195,000 from the Community and Constitutional Affairs (“CCA”) revenue head of expenditure to the Prison Phase Six (FA0MF18025) Capital Head of Expenditure.
Decision(s): The Minister accepted a non-recurring budget transfer of £195,000 from the Community and Constitutional Affairs (“CCA”) revenue head of expenditure to the Prison Phase Six (FA0MF18025) Capital Head of Expenditure.
Reason(s) for Decision: Article 18(1)(c) of the Public Finances (Jersey) Law 2005 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure.
Resource Implications: The CCA revenue head of expenditure to decrease by £195,000 and the Prison Phase Six Capital Head of Expenditure to increase by £195,000. This decision does not change the total amount of expenditure approved by the States for 2017 in the Medium Term Financial Plan.
Action required: The Finance Director to notify the Head of Decision Support at the Treasury Department that the decision has been signed.
Signature:		Position: Minister for Infrastructure
Date Signed:		Date of Decision (If different from Date Signed):

Budget transfer from Community and Constitutional Affairs: Prison - Phase Six

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DEPARTMENT FOR INFRASTRUCTURE

ACCEPTANCE OF BUDGET TRANSFER FROM THE COMMUNITY AND CONSTITUTIONAL

AFFAIRS DEPARTMENT TO THE PRISON PHASE SIX CAPITAL HEAD OF EXPENDITURE

Purpose of Report

To approve the acceptance of a non-recurring budget transfer of £195,000 from the Community and Constitutional Affairs (“CCA”) revenue head of expenditure to the Prison Phase Six Capital Head of Expenditure (FA0MF18025).

Background

Phase Six of the Prison Masterplan consists of a new Gate House and Administration Building and was planned as an extension of the Phase Four visits / staff facility to complete the new front face of the Prison. Funding of £7.53 million was originally allocated in the Capital Programme for 2015, which was included in the MTFP 2013-15, but the project was re-scheduled in order to balance the Capital Programme.

The project was not included in the Indicative Capital Programme included in the MTFP 2016-2019 however, the Plan did include details of other projects in addition to the Annual Capital Programme which included Phase Six of the Prison Masterplan in 2018; subject to sufficient funds being available in the Criminal Offences Confiscation Fund (COCF). The updated project cost is £8.23 million.

The Draft Budget Statement 2018 (approved in November 2017) included the 2018 Proposed Capital Programme, an element of which is:

Prison – Phase Six (Gatehouse) (£8,233,000 including £6,500,000 to be transferred from the Criminal Offences Confiscation Fund in 2018, £336,000 from existing unspent capital and £195,000 from the 2017 Community and Constitutional Affairs Department revenue budget)

An application has been made to the COCF for funding of £6,500,000.

On 30th November 2017 the States endorsed the utilisation of funding of £6,500,000 from the COCF fund to contribute towards the capital costs of Phase Six of the Prison Masterplan as part of the Budget Statement 2018.

In addition to this decision, the Minister for Home Affairs will be seeking approval from the Minister for Treasury and Resources for the Community and Constitutional Affairs Department to use income of £6,500,000 from the COCF in 2018.

It is anticipated that by the end of 2017 income of c£195,000 will have been received in excess of the budgeted amount for CCA, mostly due to the Jersey Customs and Immigration Service (JCIS) immigration fees, passport fees, registration fees and legalisation of document fees. The income budget for JCIS in 2017 is £2.52 million; the anticipated additional income is equal to 7.8% for that service area.

This use of this additional income has been built into CCA reporting and year end forecasts with a view to seeking the approval to retain the income.

3. Recommendation

The Minister is recommended to approve the acceptance of a non-recurring budget transfer of £195,000 from the Community and Constitutional Affairs (“CCA”) revenue head of expenditure to the Prison Phase Six Capital Head of Expenditure (FA0MF18025).

4. Reason for Decision

Article 18(1)(c) of the Public Finances (Jersey) Law 2005 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure.

5. Resource Implications

The CCA revenue head of expenditure to decrease by £195,000 and the Prison Phase Six Capital Head of Expenditure to increase by £195,000. This decision does not change the total amount of expenditure approved by the States for 2017 in the Medium Term Financial Plan.

6. Action Required

The Finance Director to notify the Head of Decision Support at the Treasury Department that the decision has been signed.

Written by:	Finance Manager
Approved by:	Director of Finance