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Public Records (Jersey) Law: Annual Report of the Archivist for 2015

A formal published “Ministerial Decision” is required as a record of the decision of a Minister (or an Assistant Minister where they have delegated authority) as they exercise their responsibilities and powers.

Ministers are elected by the States Assembly and have legal responsibilities and powers as “corporation sole” under the States of Jersey Law 2005 by virtue of their office and in their areas of responsibility, including entering into agreements, and under any legislation conferring on them powers.

An accurate record of “Ministerial Decisions” is vital to effective governance, including:

  • demonstrating that good governance, and clear lines of accountability and authority, are in place around decisions-making – including the reasons and basis on which a decision is made, and the action required to implement a decision

  • providing a record of decisions and actions that will be available for examination by States Members, and Panels and Committees of the States Assembly; the public, organisations, and the media; and as a historical record and point of reference for the conduct of public affairs

Ministers are individually accountable to the States Assembly, including for the actions of the departments and agencies which discharge their responsibilities.

The Freedom of Information Law (Jersey) Law 2011 is used as a guide when determining what information is be published. While there is a presumption toward publication to support of transparency and accountability, detailed information may not be published if, for example, it would constitute a breach of data protection, or disclosure would prejudice commercial interest.

A decision made 10 June 2016:

Decision Reference: MD-E-2016-0021

Decision Summary Title :

Public Records (Jersey) Law: Annual Report of Archivist

Date of Decision Summary:

01 June 2016

Decision Summary Author:

 

Assistant Director

Decision Summary:

Public or Exempt?

Public

Type of Report:

Oral or Written?

Written

Person Giving

Oral Report:

 

N/A

Written Report

Title :

2015 Annual Report on the work of the Jersey Heritage and the Archivist

Date of Written Report:

May 2016

Written Report Author:

Linda Romeril,

Archives and Collections Director

Written Report :

Public or Exempt?

 

Public

Subject:

Report of the Archivist under the Public Records (Jersey) Law 2002

Decision(s):

The Minister noted the report of the Archivist under the Public Records (Jersey) Law 2002 and directed that it should be published in pursuance of Article 45(1) of the Law.

Reason(s) for Decision:

There is a statutory requirement for the Archivist to publish an annual report to the States under the Public Records (Jersey) Law 2002

Resource Implications:

None

Action required:

The report of the Archivist is to be submitted to the States Greffe for publication and the Greffier of the States requested to arrange for the report to be presented to the States

Signature: Senator L J Farnham

Position:

Minister for Economic Development, Tourism, Sport and Culture

Date Signed:

Date of Decision (If different from Date Signed)

 

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