Delegation of Authority in respect of Scheme of Delegation.

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A decision made (21/11/2008) regarding: Delegation of Authority in respect of Scheme of Delegation.

Decision Reference: MD-H-2008-0109
Decision Summary Title :	DS – Delegation of Authority in respect of Scheme of Delegation		Date of Decision Summary:	13th November 2008
Decision Summary Author:	Carl Mavity, Director of Estate Services		Decision Summary: Public or Exempt? (State clauses from Code of Practice booklet)
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title :	WR – Delegation of Authority in respect of Scheme of Delegation		Date of Written Report:	13th November 2008
Written Report Author:	Carl Mavity, Director of Estate Services		Written Report : Public or Exempt? (State clauses from Code of Practice booklet)	Public
Subject: To give delegated authority for the Accounting Officer to approve authorised signatories for the Department
Decision(s): The Minister delegated authority for maintaining the Department’s scheme of delegation and authorised signatory lists.
Reason(s) for Decision: A scheme of delegation is required in accordance with Financial Direction 5.7. Updates are very regular and it is a more appropriate process for authority for additions, deletions and variations to the authorised signatory list to be delegated to the Department’s Accounting Officer.
Resource Implications: Financial: NIL
Action required: Internal Policy and Process to be put in place and communicated to all staff.
Signature:		Position: Minister
Date Signed:		Date of Decision (If different from Date Signed):

Delegation of Authority in respect of Scheme of Delegation.

DATE OF REPORT:- 6 th November 2008

REPORT TO THE MINISTER OF HOUSING

DELEGATION OF AUTHORITY – SCHEME OF DELEGATION

Purpose of the Report

To request approval for the delegation of the Ministers responsibility under Financial Direction 5.7 paragraph 5.12 which requires him to approve the Department’s scheme of delegation. Part of this Scheme of Delegation is the Authorised Signatory List.

Background

With staff turnover at both the housing Department and at the Customer Service Centre (where most of the Department’s repair orders are raised) updates to the authorised signatory list are increasingly regular. Each change requires the approval of the Minister and this is a necessarily slow process whilst reports and decision summaries are prepared and until complete it is not possible for the officer concerned to fully perform their duties. It is also considered inappropriate to be imposing on the Minister for such minor administrative matters.

Recommendation

That the Minister delegate authority for maintaining the Department’s scheme of delegation to the Accounting Officer and that the Accounting Officer then ensure that a Department Policy and supporting processes are prepared to ensure compliance with Financial Direction 5.7.

REPORT DRAFTED BY………………………………………………………….

Carl Mavity, Director of Estate Services 13th November 2008

REPORT APPROVED BY………………………………………………………..

Ian K Gallichan, Chief Officer 13th November 2008