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A decision made (24/08/2007) regarding: Budget Transfer - Jubilee Wharf.

Decision Reference: MD-E-2007-0165
Decision Summary Title :	Budget transfer		Date of Decision Summary:	20 August 2007
Decision Summary Author:	Kevin Lemasney		Decision Summary: Public or Exempt? (State clauses from Code of Practice booklet)	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	n/a
Written Report Title :	Budget Transfer- Jubilee Wharf		Date of Written Report:	14th August 2007
Written Report Author:	James Dixon (Finance Director)		Written Report : Public or Exempt? (State clauses from Code of Practice booklet)	Public
Subject: Budget Transfer- Jubilee Wharf
Decision(s): To transfer £361,000 from Economic Development Ministry to Treasury and Resources Department
Reason(s) for Decision: To provide Property Holdings with the budget to undertake the refurbishment and improvement of the Jubilee Wharf Offices
Resource Implications: None
Action required: The EDD Finance Director to action the transfer
Signature: Senator Philip Ozouf		Position: Minister for Economic Development

Budget Transfer - Jubilee Wharf.

STATES TREASURY ITEM NO:

Economic Development MINISTER

capital budget transfers - jubilee wharf

Purpose of Report
The Minister is asked to approve the necessary budget transfers to create a new capital Head of Expenditure to progress accommodation works at Jubilee Wharf.
Background
The States, at their meeting of 20 April 2005, agreed the Economic Development Department’s (EDD) Economic Growth Plan (P38/2005).
The Plan agreed, amongst other things, ‘to put in place an expanded support service for small business development’ and charged ‘...the Finance and Economics Committee, in consultation with the Economic Development Committee, to assess the most appropriate source of funding.’
An Economic Growth Plan fund has been established which currently contains an unallocated budget of £1,292,401.
Of this sum, EDD has earmarked £361,000 to undertake accommodation works at Jubilee Wharf to progress the proposed business support service by creating a ground floor customer contact centre and co-locating relevant EDD staff.
As the proposed work involves considerable alteration to a States building, Property Holdings should be the Project Sponsor. The Minister for Economic Development is asked to transfer £361,000 to a new capital Head of Expenditure in the Treasury and Resources (Property Holdings) range.
In drawing up the proposals for the accommodation works, it became apparent that the earmarked sum of £361,000 is likely to be insufficient.
Property Holdings has agreed to manage the works and, subject to Ministerial approval, provide additional funding of up to £200,000 from the Strategic Property Reserve (FXA031) to complete the accommodation works.
In accordance with Financial Direction 3.6, paragraph 5.9, and on the basis that States approval to the principle has already been obtained in P38/2005 – The Economic Growth Plan, the approval of the T&R Minister will be required to create a new capital Head of Expenditure in the Treasury and Resources (Property Holdings) range and to agree the necessary budget transfers.
1. Comments
Works are scheduled to commence immediately with completion due in January 2008. Any underspend against the overall budget of £561,000 will be returned to the Strategic Property Reserve.
Currently the Housing Department are the ‘head tenant’ for Jubilee Wharf and have a full maintaining and repairing obligation. It is proposed that from January 2008, Property Holdings take on maintenance and repair obligations and common costs, to be recovered through a service charge mechanism, and that Economic Development becomes the ‘head tenant’.
A rental of £25 per square foot is proposed from January 2008, an uplift from the rental of £23.09 per square foot that would have been charged should the existing arrangements have continued. This uplift reflects a review to a market rental position.
All tenant departments have agreed to the proposed rent/service charge costs and that these will be contained within agreed 2008 revenue budgets. Any revenue budget transfers required between departments will be the subject of a subsequent approval process.

Recommendation
That the Minister approves the transfer of:

£361,000 from Economic Development (NXS040) to create a new capital Head of Expenditure in the Treasury and Resources Department (Property Holdings) range entitled ‘Jubilee Wharf Accommodation Works’

Reason for Decision
To progress the business support service as prescribed in the Economic Growth Plan (P38/2005) approved by the States on 20 April 2005 by co-locating certain functions of the Economic Development Department in Jubilee Wharf.

20 August, 2007