Victoria College: Class Room Block Construction: Tender and Drawings Approval

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A decision made 10 June 2013:

Decision Reference: MD-PH-2013-0072
Decision Summary Title :	Victoria College - Approval of Drawings and Acceptance of Tender		Date of Decision Summary:	4 June 2013
Decision Summary Author:	Head of Capital		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	n/a
Written Report Title :	Approval of Drawings and Acceptance of Tender Report		Date of Written Report:	4 June 2013
Written Report Author:	Head of Capital		Written Report : Public or Exempt?	WR and SD Exempt 3.2 (a) (x)
Subject: Victoria College - Approval of Drawings and Acceptance of Tender for New Classroom Block. (RC 0110-01-001)
Decision(s): (a) In accordance with paragraph 1 (d) of Standing Order 168, the Assistant Minister, under delegated authority, approved Building Permit No. B/2012/0906 and drawings numbered: 4919/14A; 4919/15A; 4919/16A; 4919/17A; 4919/18A; 4919/19A; 4919/20; 4919/21 ; 4919/22 ; 4919/24 ; 4919/25; 4919/26 ; 4919/28A - all showing the proposed works to construct the New Two Storey Classroom Block at Victoria College. (b) The Assistant Minister agreed to accept the 38 week preferred fix price tender and enter into a formal “JCT Standard Form 1980 with Contractor’s Designed Portion Supplement” with Hacquoil and Cook Ltd in the tendered sum of £837,432.87 as the most economically advantageous tender and delegated the Director of Property Holdings to conclude the final contract arrangements within the available budget.
Reason(s) for Decision: The drawings noted in item (a) above and which bye-law approval have been granted (Permit No. B/2012/0906 refers) reflect the use for which the funding is provided. Under Standing Order 168 (1) (d), it is a requirement for the Minister for Treasury and Resources to approve plans for the construction (or alteration) of buildings where the work is to be funded wholly or partly by money voted by the States. The estimated total cost for the works at Victoria College (including the tender accepted, professional fees and ‘other’ costs), as designed, can be completed within the allocated budget. The preferred fix price tender submitted by Hacquoil and Cook Ltd can be accepted and a contract entered into.
Resource Implications: Other than those noted in the report, there are no further financial or manpower implications.
Action required: The Director of Property Holdings to sign the contract and any other associated documentation.
Signature:		Position: Deputy E Noel, Assistant Minister for Treasury and Resources*
Date Signed:		Date of Decision: