Budget transfer from Treasury and Resources to Chief Minister's Department: HRPAYSYS Project

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A decision made 12 May 2017:

Ministerial decision reference MD-C-2017-0057
Decision summary title Capital Budget Transfer – HRPAYSYS Project
Decision summary author	Finance Manager - Corporate Group	Is the decision summary public or exempt?		Public
Report title Capital Budget Transfer – HRPAYSYS Project
Report author or name of person giving report	Finance Manager - Corporate Group	Is the report public or exempt?		Public
Decision and reason for the decision The Chief Minister accepted a non-recurring budget transfer of £409,938.75 from the Treasury and Resources Department capital head of expenditure F00BP12013 (Tax Transformation Programme and IT Systems) to the Chief Minister’s Department capital head of expenditure C00DD12100 (Enterprise Systems Development) to fund the HRPAYSYS project. Capital budgets were originally allocated in both the Treasury and Resources and the Chief Minister’s Department when separate project briefs were updated and signed in November 2013 by respective boards for the replacement Payroll and HR systems. These projects came under single project board governance in October 2014 with budgets retained separately in case a single solution could not be procured. Ultimately, a single solution for the full scope of both projects was procured (HRPAYSYS) with contracts being signed in Feb 2016 resulting in a single implementation project and single project board and whilst the majority of funding for this single solution has been received into the Chief Ministers capital programme this original budget within the Treasury and Resources Department has not been realigned. This report and decision is seeks to rectify this. In order to align both spend and budget spend to date against this allocated budget will also be transferred.
Resource implications The Chief Minister’s Department capital head of expenditure C00DD12100 (Enterprise Systems Development) to increase by a one off budget transfer of £409,938.75 in 2017 and the Treasury and Resources capital head of expenditure F00BP12013 (Tax Transformation Programme and IT Systems) to decrease by an identical amount. This decision does not change the total amount of expenditure approved by the States for 2017 - 2019 in the Medium Term Financial Plan.
Action required Research and Policy Officer to advise Finance Manager – Corporate Group that this decision has been approved.
Signature			Position Senator I J Gorst Chief Minister
Date signed			Effective date of the decision