Social Security Department: Delegation of Financial Authorities: Revised

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A decision made 29 August 2014:

Decision Reference: MD-S-2014-00114
Decision Summary Title	Revised Delegation of Financial Authorities for the Social Security Department		Date of Decision Summary:	27 August 2014
Decision Summary Author:	Finance Manager, SSD		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title	Revised Delegation of Financial Authorities		Date of Written Report:	27 August 2014
Written Report Author:	Finance Manager, SSD		Written Report : Public or Exempt?	Public
Subject: Revised Delegation of Financial Authorities for the Social Security Department
Decision(s): The Minister to approve the delegation of financial authorities as set out in the attached report.
Reason(s) for Decision: It is necessary for the Minister to approve the delegation to the Chief Officer of the Social Security Department and his Officers so that they are authorised to vary the items contained in the attached report under the Public Finances (Jersey) Law 2005, the Social Security (Jersey) Law 1974, Health Insurance (Jersey) Law 1967 and the Long Term Care (Jersey) Law 2012 in order to enable the efficient and effective management of the department. This decision is to up-date the previous delegation of financial authority (MD-S-2013-0092) signed on 16 September 2013.
Resource Implications: There are no resources implications.
Action required: The Chief Officer will inform the relevant Officers that the delegation has been approved and the date of their commencement. Forward a request to the Greffier of the States and Publications Editor, asking for arrangements to be made for ~~submission~~ presentation to the States as a Report.
Signature:		Position: Minister – Social Security
Date Signed:		Date of Decision (If different from Date Signed):

Social Security Department: Delegation of Financial Authorities: Revised

Social Security Department

Ministerial Decision Report – cont.

REVISED Delegation of financial Authorities

Purpose of the Report

To update the previous delegation of financial authority (MD-S-2013-0092) signed by the Social Security Minister on 16 September 2013.

Summary

On 16 September 2013, the Minister for Social Security confirmed a decision regarding delegating certain of his functions under Article 28 of the States of Jersey Law 2005. The updated delegation is shown below:

Chief Officer of the Social Security Department

General

Legislation

Public Finances (Jersey) Law 2005

Social Security (Jersey) Law 1974

Health Insurance (Jersey) Law 1967

Long Term Care (Jersey) Law 2012

Delegate

Chief Officer of the Social Security Department

Function Delegated

Approve the Social Security Department’s Authorised Signature schedule, approved expenditure limits and bank signing limits, conditional on them being within the pre-authorised limits specified below.

During absences or incapacity, the Chief Officer will delegate their authority to the Deputy Chief Officer of the Social Security Department who is also a Director of the Department.

Financial

Legislation	Public Finances (Jersey) Law 2005 Social Security (Jersey) Law 1974 Health Insurance (Jersey) Law 1967 Long Term Care (Jersey) Law 2012
Delegate	Chief Officer of the Social Security Department
Function Delegated	Approval of non-contentious inter-departmental budget transfers of up to £100,000 Payments to individual Pharmacists not exceeding £500,000 Accept tenders not exceeding £1,500,000 Signing formal contracts and other forms of engagement not exceeding £1,500,000 Place and accept orders, and approve invoices for payment not exceeding £250,000 Appointment of consultants, contract not exceeding £1,500,000 Write offs not exceeding £50,000
Scope of Delegation	By any formal documentation. As part of the Department’s quarterly reporting mechanism, the Minister will receive a report showing the number of contracts signed during that period, their form and value.

Other Officers of the Social Security Department

Legislation	Public Finances (Jersey) Law 2005 Social Security (Jersey) Law 1974 Health Insurance (Jersey) Law 1967 Long Term Care (Jersey) Law 2012
Delegate	Director of Finance and Governance Director of Operations Director of Contributions, Enforcement and Contributory Benefits Director of Strategy and Policy Director of Health and Safety
Function Delegated	Accept tenders not exceeding £50,000 Payments to individual Pharmacists not exceeding £200,000 Signing formal contracts and other forms of engagement not exceeding £50,000 Place and accept orders, and approve invoices for payment not exceeding £50,000 Appointment of consultants, contract not exceeding £50,000 Write offs not exceeding £25,000
Scope of Delegation	By any formal documentation. As part of the Department’s quarterly reporting mechanism, the Minister will receive a report showing the number of contracts signed during that period, their form and value.

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