Executive Support Assistant

Responsibilities include:

• Management of stakeholder diaries, ensuring they have all necessary documents for meetings and are well prepared.
• Proactive research, organisation and delegation of travel logistics (including visas, accommodation, flights, taxis etc).
• Stakeholder meeting management, including preparation (e.g., briefing notes, slides, bios of meeting attendees) and attendance of meetings (e.g., producing minutes, transcribing recorded meetings and creating follow-up actions), when required.
• Project coordination - carry out specific projects and research when required, including attending meetings (as requested) to understand requirements, delivery timescales, supporting actions and regular interaction with project teams.