This privacy notice covers the consultation on assisted dying in Jersey, which is delivered by the public policy directorate which sits within the Strategic Policy, Planning and Performance department.
The Strategic Policy, Planning and Performance department is registered as a 'Controller' under the Data Protection (Jersey) Law 2018 (the "Data Protection Law"), as we determine the purpose and means of the processing of the personal information collected about you for this service.
As a Government Department, we generally process and hold your information in order to provide public services and meet our statutory obligations. This notice explains in more detail how we use and share your information in order to provide the service described above.
States of Jersey privacy policies and retention schedules
We will continually review and update this privacy notice to reflect changes in our services and feedback from service users, as well as to comply with changes in the law.
How we collect information about you
Information about you will, in most cases, be collected directly from you. This may be done in any of the following ways:
- by you emailing
assisteddying@gov.je
- by you responding to the consultation by mail
- by you sharing your views at an in person consultation event
In some cases, we may collect information about you from another Government of Jersey department or from the following third parties with which we interact in order to deliver our duties:
- responses to the consultation questions on Smart Survey
- information collected on Eventbrite when booking for the in-person events
Types of information we collect
The types of personal data collected will vary depending on what information you volunteer and the information we need in each circumstance. However, we have listed below the most common categories of information we may collect about you:
- contact details
- organisation details, for example, name of your organisation and the organisation's view on assisted dying
- your views on assisted dying
- voluntary Information, for example, unsolicited information you may provide to us when you engage with us
How we use the information about you
We need to collect and hold information about you, in order to carry out the public functions of the Strategic Policy, Planning and Performance department. Our legal basis for processing personal data in most cases is that it is necessary for the exercise of Strategic Policy, Planning and Performance department function of the States or any public authority (Schedule 2 para 4(c) of the Data Protection Law).
We have set out in further detail below why we use your personal data in each instance.
Contact details, organisation details and voluntary information
| So that data can be collected for the public consultation report, and views attributed to individuals or organisations, if permission is given to do so. | Consent: The data subject has consented to the processing of his or her data for one or more specific purposes. (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 1) |
| Views on assisted dying proposals | To contribute to consultation on policy proposals. | Public functions: The processing is necessary for the exercise of any function of Crown, the States or any public authority (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b) |
Who we share your personal information with
Other data controllers
We may need to pass your information to other Government of Jersey Departments or the Scrutiny office within the States Greffe for the purposes stated above:
We may also disclose information to other public authorities where it is necessary, either to comply with a legal obligation, or where required under other legislation. Examples of this include, but are not limited to: where the disclosure is necessary for the purposes of the prevention and/or detection of crime; for national security purposes; for the purposes of meeting statutory obligations; or to prevent risk of harm to an individual, etc.
In some instances, this data sharing may require us to transfer your personal data outside Jersey and the EEA, however, we shall only do this with the necessary safeguards in place and where it is lawful because it is necessary and proportionate for the proper discharge of our statutory functions.
Service providers
Your personal data may be processed on our behalf by certain third parties who provide service to us, so that they can provide those services. We have strict contracts in place with these service providers to ensure they process your data only on our instructions and with appropriate security in place. The categories of third parties who may receive your personal data in order to provide us with a service are:
- email and data storage providers such as Microsoft
- IT support or security service providers such as Prosperity 24/7
- event booking platforms such as Eventbrite
- online survey providers such as SmartSurvey
At no time will your information be passed to organisations for marketing or sales purposes or for any commercial use without your prior express consent.
Publication of your information
We may publish your information on gov.je in the public consultation feedback report for the following reasons:
- in the interests of demonstrating a fair and transparent decision-making process, although your data will be anonymised to protect your identity, unless you have given permission for your response to be quoted and attributed to you
- where we are required to provide statistical information about a group of people; although your data will be anonymised to protect your identity
- where you have responded to a consultation, although your comments will be anonymised to protect your identity where the contribution is made in a private capacity. If it is from a person on behalf of an organisation views and connection with the organisation may be attributed.
- where you have contributed content to the website or Government of Jersey social media channels.
How long we store your information
We will keep your information accurate and up to date and not keep it for longer than is necessary in order to develop the assisted dying proposals. Please ask to see our retention schedule for more detail about how long we retain your information.
Where we store your information
Government of Jersey systems store data in Jersey, the UK and the European Union. The UK has been granted adequacy status by the European Commission and personal data stored there will be protected to the same standards as personal data held in Jersey and the EU.
Some of our service providers (such as Eventbrite) are based in outside the UK and EU, for example, the United States. We ensure that all service providers who process personal data on our behalf outside Europe are subject to contractual restrictions that ensure they will continue to protect the data in accordance with EU requirements (known as 'Standard Contractual Clauses) or that another mechanism (such as Adequacy) that complies with the international transfer restrictions in the Data Protection Law, is in place.
Cookies and the gov.je website
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Please see the gov.je privacy notice for details of the cookies used on gov.je websites.
Statutory or contractual obligations to provide personal data
You are not obliged by any law or contract to provide us with your personal data. However, if you choose not to provide certain information when requested, we may not be able to perform the service you have requested, or we may be prevented from complying with our legal obligation.
Your rights
Please see the
Government of Jersey website for details of your rights under the Data Protection Law and how to exercise them.
Withdrawal of consent
Where we rely on your consent to process personal data (see section 3 above), you can withdraw your consent by contacting
assisteddying@gov.je.
Complaints
If you have an enquiry or concern regarding processing your personal data you can
contact the Central Data Protection Unit.
If you wish to make a complaint about how your personal data is processed, you can contact the Government's
Data Protection Officer at
DPO@gov.je.
If you believe that Strategic Planning, Policy and Performance has contravened the Data Protection Law and the contravention affects your data protection rights, you have the right to make a complaint at any time to the
Jersey Office of the Information Commissioner (JOIC).
We would, however, appreciate the chance to deal with your concerns before you approach the JOIC, so please contact us in the first instance.
Changes to this notice
We may, from time to time, revise this privacy notice to ensure it remains up to date. It is advisable to check it regularly to keep aware of any changes.
This version was last updated on 14 October 2022.
gov.je