This privacy notice covers the Children and Young People Law 2022 Statutory Guidance consultation which is delivered by the Strategic Policy, Planning and Performance Department.
The Strategic Policy, Planning and Performance Department is registered as a 'Controller' under the Data Protection (Jersey) Law 2018 (the “Data Protection Law”), as we determine the purpose and means of the processing of the personal information collected about you for this service.
As a Government Department, we generally process and hold your information in order to provide public services and meet our statutory obligations. This notice explains in more detail how we use and share your information in order to provide the service described above.
For information on how the Department uses you personal data for other services, visit
States of Jersey privacy policies.
We will continually review and update this privacy notice to reflect changes in our services and feedback from service users, as well as to comply with changes in the law.
How we collect information about you
Information about you will, in most cases, be collected directly from you. This may be done in any of the following ways:
- completing a survey or providing feedback on the draft of statutory guidance published at gov.je/consultations
- by you telephoning, mailing or emailing us directly
In some cases, we may collect information about you from another Government of Jersey department or from the following third parties with which we interact in order to deliver our duties:
Types of information we collect
The types of personal data collected will vary depending on what information you volunteer and the information we need in each circumstance. However, we have listed below the most common categories of information we may collect about you:
- contact details. Name and email address so we can contact you if required. This is optional from adults completing the online survey and submitting feedback only. No contact information will be taken from children and young people
- organisation details. Name of your organisation and your job title so we can understand which organisations have taken part. This is optional from adults completing the online survey and submitting feedback only
- voluntary information. Information you may provide to us when you engage with us
How we will use the information about you
We need to collect and hold information about you, in order to carry out the public functions of the Strategic Policy, Planning and Performance Department Our legal basis for processing personal data in most cases is that it is necessary for the exercise of the Strategic Policy, Planning and Performance Department function of the States or any public authority (Schedule 2 para 4(c) of the Data Protection Law).
We have set out in further detail below why we use your personal data in each instance.
| Contact and organisation details (optional) | Contact you to follow up on your amends or comments Understand what organisations have engaged with us | Public functions: The processing is necessary for the exercise of any function of Crown, the States or any public authority (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b) |
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| Voluntary Information (optional) | Inform the content and the way we communicate the statutory guidance | Public functions: The processing is necessary for the exercise of any function of Crown, the States or any public authority (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b)
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Who we may share your personal information with
Other Data Controllers
We may disclose information to other public authorities where it is necessary, either to comply with a legal obligation, or where required under other legislation. Examples of this include, but are not limited to:
- where the disclosure is necessary for the purposes of the prevention or detection of crime
- for national security purposes
- for the purposes of meeting statutory obligations
- prevent risk of harm to an individual
In some instances, this data sharing may require us to transfer your personal data outside Jersey and the EEA (European Economic Area), however, we shall only do this with the necessary safeguards in place and where it is lawful because it is necessary and proportionate for the proper discharge of our statutory functions.
Service providers
Your personal data may be processed on our behalf by certain third parties who provide service to us, so that they can provide those services. We have strict contracts in place with these service providers to ensure they process your data only on our instructions and with appropriate security in place. The categories of third parties who may receive your personal data in order to provide us with a service are:
- statutory guidance development provided Crest Advisory Limited
- online survey providers such as SmartSurvey
At no time will your information be passed to organisations for marketing or sales purposes or for any commercial use without your prior express consent.
Anonymous information collected from children and young people will only be received by the Strategic Policy, Planning and Performance Department for processing. We will produce a summary of the information you provide but we will not use quotes. We will share the summarised responses with our supplier who is writing the guidance on our behalf.
Publication of your information
We may publish a summary of the responses to the consultation on
www.gov.je for the following reasons:
- where we are required to provide statistical information about a group of people. Although your data will be anonymised to protect your identity
- where you have responded to a consultation, although your comments will be anonymised to protect your identity
How long do we store the information about you
We will keep your information accurate and up to date and not keep it for longer than is necessary in order to complete the project (publish the statutory guidance). Ask to see our retention schedule for more detail about how long we retain your information.
Where do we store the information about you
Government of Jersey systems store data in:
- Jersey
- the UK
- the European Union
The UK has been granted adequacy status by the European Commission and personal data stored there will be protected to the same standards as personal data held in Jersey and the EU.
Statutory or contractual obligations to provide personal data
You are not obliged by any law or contract to provide us with your personal data. However, if you choose not to provide certain information when requested, we may not be able to perform the service you have requested, or we may be prevented from complying with our legal obligation.
Your rights
For details of your rights under the Data Protection Law and how to exercise them, check
your personal data rights (how to delete, correct, restrict and move).
Complaints
If you have an enquiry or concern regarding processing your personal data you can contact the Central Data Protection Unit by email to
dpu@gov.je.
If you wish to make a complaint about how your personal data is processed, you can contact the Government’s Data Protection Officer by email to dpo@gov.je.
If you believe that the Strategic Policy, Planning and Performance Department has contravened the Data Protection Law and the contravention affects your data protection rights, you have the right to make a complaint at any time to the
Jersey Office of the Information Commissioner (JOIC).
We would, however, appreciate the chance to deal with your concerns before you approach the JOIC, so contact us in the first instance.
Changes to this notice
We may, from time to time, revise this privacy to ensure it remains up to date. It is advisable to check it regularly to keep aware of any changes.
gov.je