The Family, Food and Fitness Programme is delivered by Public Health (Government of Jersey) and Jersey Sport.
Public Health, which is a part of the Strategic Policy, Planning and Performance Department, and Jersey Sport, are 'Joint Controllers' under the Data Protection (Jersey) Law 2018 (the "Data Protection Law"). Both determine the purpose and means of the processing of the personal information collected about you for this service.
We process and hold your information to provide public services and meet our statutory obligations. This notice explains in detail how we use and share your information to provide the Family Food and Fitness Programme.
More information on how the Government of Jersey uses your personal data for other services can be found on States of Jersey privacy policies.
More information on Jersey Sport's privacy notice and how they process your data can be found on Jersey Sport privacy policy.
We will review and update this privacy notice to reflect changes in our services and feedback from service users, as well as to comply with changes in the law.
How we collect information about you
Information about you and your family will, in most cases, be collected directly from you, or the parent or guardian. This may be done by:
- an online form
- paper forms
- telephone or text
- email
- a member of our staff from the Government of Jersey or Jersey Sport
- a healthcare professional who can refer you to the Family Food and Fitness Programme through our online application form. This will involve the healthcare professional going through the form with you
Types of information we collect
The types of personal data collected will vary depending on what information you volunteer and the information we require in each circumstance. The most common categories of information we collect about you are:
- your name, address, contact number and email address
- any names of organisations you or your child are associated with, such as the name of the school your child attends
- any sensitive health information such as any medical conditions, allergies, weight, and height
- your GP's details so that we can contact them in case of emergencies or if any concerns are identified
- details about physical activity. Participants will be provided Smart Activity Trackers to measure their daily step count, active minutes and water intake through the Fitbit app or their own application of choice. Participants give information collected in their trackers directly to staff by email or in person.
- your preferences, questions addressing knowledge, attitudes or intentions regarding food related behaviours and physical activity
- any voluntary information you may provide to us when you engage with us
How we will use the information about you
We collect and hold information about you to carry out the public functions of the Public Health Department. Our legal basis for processing personal data in most cases is that it's necessary for the exercise of a public function of the States or any public authority (Schedule 2 para 4(b) of the Data Protection Law).
We have set out in further detail below why we use your personal data in each instance.
Contact information and voluntary information
| To answer your queries, investigate complaints and to manage our relationship with you. | Public functions: The processing is necessary for the exercise of any function of Crown, the States, or any public authority (Data Protection (Jersey) Law 2018, schedule 2, paragraph 4B)
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Dietary preferances
| To tailor events to meet your dietary requirements. | Public functions: The processing is necessary for the exercise of any function of Crown, the States, or any public authority (Data Protection (Jersey) Law 2018, schedule 2, paragraph 4B)
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Health information and details about physical activity
| To check the suitability of the programme and to tailor events to meet your physical and dietary requirements.
Once on the programme, these details are used to track your progress and health improvements. | Public functions: The processing is necessary for the exercise of any function of Crown, the States, or any public authority (Data Protection (Jersey) Law 2018, schedule 2, paragraph 4B)
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Photographs
| To promote the programme. | Consent.
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Who we may share your personal information with
Other data controllers
Your data will be shared with Jersey Sport for the purpose of delivering Family Food and Fitness.
We may disclose information to other public authorities where necessary, either to comply with a legal obligation, or where required under other legislation. Examples of this include, but are not limited to:
- the prevention or detection of crime
- for national security purposes
- for the purposes of meeting statutory obligations
- to prevent risk of harm to an individual
In some instances, this data sharing may require us to transfer your personal data outside Jersey and the EEA. This is done with the necessary safeguards in place and where it is lawful because it is necessary and proportionate for the proper discharge of our statutory functions.
Service providers
Your personal data may be processed on our behalf by third parties who provide services to us. We have contracts in place with these service providers to ensure they process your data only on our instructions and with appropriate security in place. The categories of third parties who may receive your personal data to provide us with a service are:
- email and data storage providers such as Microsoft
- IT support or security service providers such as Prosperity 24/7
At no time will your information be passed to organisations for marketing purposes, sales purposes, or for any commercial use without your prior express consent.
How long do we store the information about you?
We will keep your information accurate and up to date and not keep it for longer than is necessary to facilitate your family's completion of the Family Food and Fitness programme. This will be after one year after completion of the programme once families have been followed up. More information can be found on Public Health's retention schedule.
Jersey Sport will retain this data for 5 years after completing the programme. You can contact Jersey Sport for further details regarding their retention schedule at Contact us • Jersey Sport.
Where do we store the information about you?
Government of Jersey systems store data in Jersey, the UK, and the European Union. The UK has been granted adequacy status by the European Commission and personal data stored there will be protected to the same standards as personal data held in Jersey and the EU.
Cookies and the gov.je website
Cookies are small text files placed on your computer by websites you visit. They are used to make websites work more efficiently, and to provide information to the owners of the site. For more information go to the gov.je cookies policy.
Statutory or contractual obligations to provide personal data
You are not obliged by any law or contract to provide us with your personal data.
If you choose not to provide certain information when requested, we will not be able to monitor your progress within the Family Food and Fitness programme and support you in achieving the best possible outcomes.
Your rights
Go to the your personal data rights webpage for details of your rights under the Data Protection Law and how to exercise them.
Withdrawal of Consent
You can withdraw your consent for us to store and use your personal data for the purposes of the Family Food and Fitness programme by contacting CommunityDietitian@health.gov.je.
Contact Details
If you wish to contact the department in relation to this privacy notice, you can contact the Data Governance Officer at r.young3@gov.je.
Complaints
If you have an enquiry or concern regarding processing your personal data you can contact the Central Data Protection Unit at DPU@gov.je.
If you want to make a complaint about how your personal data is processed, you can contact the Government's Data Protection Officer at DPO@gov.je.
If you think Public Health have contravened the Data Protection Law and the contravention affects your data protection rights, you can make a complaint to the Jersey Office of the Information Commissioner (JOIC).
We would appreciate the chance to deal with your concerns before you approach the JOIC.
Changes to this Notice
We may revise this privacy to ensure it remains up to date. It is advisable to check it regularly to keep aware of any changes.
This version was last updated on 8 February 2023.
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