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L'înformâtion et les sèrvices publyis pouor I'Île dé Jèrri

Data Sharing Agreement with Statistics Unit: Population and Migration Statistics

A formal published “Ministerial Decision” is required as a record of the decision of a Minister (or an Assistant Minister where they have delegated authority) as they exercise their responsibilities and powers.

Ministers are elected by the States Assembly and have legal responsibilities and powers as “corporation sole” under the States of Jersey Law 2005 by virtue of their office and in their areas of responsibility, including entering into agreements, and under any legislation conferring on them powers.

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  • demonstrating that good governance, and clear lines of accountability and authority, are in place around decisions-making – including the reasons and basis on which a decision is made, and the action required to implement a decision

  • providing a record of decisions and actions that will be available for examination by States Members, and Panels and Committees of the States Assembly; the public, organisations, and the media; and as a historical record and point of reference for the conduct of public affairs

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The Freedom of Information Law (Jersey) Law 2011 is used as a guide when determining what information is be published. While there is a presumption toward publication to support of transparency and accountability, detailed information may not be published if, for example, it would constitute a breach of data protection, or disclosure would prejudice commercial interest.

A decision made 16 January 2014:

Decision Reference: MD-ESC-2014-0002

Decision Summary Title :

Data sharing between the Education, Sport and Culture Department and the Statistics Unit

Date of Decision Summary:

15th January 2014

Decision Summary Author:

 

Dr. Duncan Gibaut

Chief Statistician

Decision Summary:

Public or Exempt?

(State clauses from Code of Practice booklet)

Public

Type of Report:

Oral or Written?

Written

Person Giving

Oral Report:

 

Written Report

Title :

Data sharing agreement between the Statistics Unit and Education, Sport and Culture Department

Date of Written Report:

7th January 2014

Written Report Author:

Duncan Gibaut

Chief Statistician

Written Report :

Public or Exempt?

(State clauses from Code of Practice booklet)

Public

Subject:  Signing of a data sharing agreement between the Education, Sport and Culture Department and the Statistics Unit

Decision(s): Following discussions with the Chief Minister, the Minister for Education, Sport and Culture (ESC) approved a data sharing agreement between the ESC Department and the Statistics Unit for the exchange of information required to produce population and migration statistics.

Reason(s) for Decision:

  • MD-C-2013-0129 approved the forwarding of law drafting instructions to amend the Census (Jersey) Law 1951 to allow a defined and limited amount of departmental administrative data to be shared with the Statistics Unit to enable an electronic approach to the population census to be undertaken based on administrative data sources, in addition to the traditional questionnaire-based census approach.
  • The attached data sharing agreement defines limited data sharing between the Statistics Unit and the Education, Sport and Culture department to enable the Statistics Unit to progress the development of the methodology in using departmental administrative data in order to establish the size, structure and migration dynamics of the resident population.

Resource Implications: 

Financial:     there are no financial implications

Manpower:  there are no manpower implications

 

Action required: The Chief Minister to sign a Data Sharing Agreement with the Minister for Education, Sport and Culture in respect of the restricted sharing of relevant information.

Signature:

 

Position: 

 

Minister for Education, Sport and Culture

Date Signed:

 

Date of Decision (If different from Date Signed):

 

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