Budget transfer from Restructuring Provision to Chief Minister's Department: Engagement

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A decision made 26 May 2017:

Decision Reference: MD-TR-2017-0073
Decision Summary Title:	Restructuring Provision Funding for Engagement		Date of Decision Summary:	24th May 2017
Decision Summary Author:	Head of Decision Support		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:
Written Report Title:	Restructuring Provision Funding for Engagement		Date of Written Report:	24th May 2017
Written Report Author:	Head of Decision Support		Written Report : Public or Exempt?	Public
Subject: Non-recurring budget transfer of £709,000 with indicative funding of £303,000.00 in 2017 and £203,000.00 in each of the years 2018 and 2019 from the Restructuring Provision to the Chief Minister’s Department (CMD) revenue head of expenditure to fund Engagement.
Decision(s): The Minister approved a non-recurring budget transfer of £709,000 with indicative funding of £303,000.00 in 2017 and £203,000.00 in each of the years 2018 and 2019 from the Restructuring Provision to the Chief Minister’s Department (CMD) revenue head of expenditure to fund Engagement.
Reason(s) for Decision: Article 17(2) of the Public Finances (Jersey) Law 2005 states that the Minister for Treasury and Resources is authorised to approve the transfer from contingency expenditure or the insurance fund of amounts not exceeding, in total, the amount available for contingency expenditure in a financial year. The current Contingency Allocation Policy (published as R.10/2012) sets the requirement for all allocations from Contingency to be considered by the Council of Ministers prior to submission to the Minister for approval. A Restructuring Provision bid was represented to the Council of Ministers on 9th March 2017 seeking funding to support Engagement for the years 2017 to 2019 (£73,000 for 2017 had previously been agreed in principle on 27th January 2016), in the sum of £709,000 across the years 2017 - 2019. The Council agreed the request for the re-profiling and increased request as set out in the report of an additional £276,000 above that previously agreed in principle. MD-C-2017-0054 was signed by the Deputy Chief Minister on 12th May 2017.
Resource Implications: The CMD revenue head of expenditure to increase by £709,000 across the years 2017 to 2019. The Restructuring Provision revenue head of expenditure to decrease by an identical amount. The £709,000 in total is proposed to be drawn down in 2017, 2018 and 2019 but the amount for each year may be varied without exceeding the total amount for the three years This decision does not change the total amount of expenditure approved by the States for 2017 - 2019 in the Medium Term Financial Plan.
Action required: Head of Decision Support to advise the Finance Manager – Corporate Group once this decision has been approved.
Signature:		Position: Senator A J H Maclean, Minister for Treasury and Resources
Date Signed:		Date of Decision:

Budget transfer from Restructuring Provision to Chief Minister's Department: Engagement

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Treasury and Resources

Ministerial Decision Report

Restructuring Provision Funding for Engagement

Purpose of Report

To approve a non-recurring budget transfer of £709,000 with indicative funding of £303,000.00 in 2017 and £203,000.00 in each of the years 2018 and 2019 from the Restructuring Provision to the Chief Minister’s Department (CMD) revenue head of expenditure to fund Engagement.

Background

A Restructuring Provision bid was presented to the Council of Ministers on 27th January 2016 seeking funding to support Engagement during the 2016-2019 MTFP2 period. At that time, the Council agreed the 2016 funding and agreed in principle, the request for funding for 2017.

A Restructuring Provision bid was represented to the Council of Ministers on 9th March 2017 seeking funding to support Engagement for the years 2017 to 2019, in the sum of £709,000 across the years 2017 to 2019 with indicative funding of £303,000 in 2017 and £203,000.00 in the years 2018 and 2019. The Council agreed the requests for funding for the years 2017 to 2019.

The table below sets out both the original and revised requests.

Business Case: Finances	RPB81 Engagement
MTFP2 Period	2016	2017	2018	2019	Total
COM Approved and In-Principal Approval (£120,000 per annum transferred from the Corporate Change Office relating to 2 x FTE)	£80,000	£193,000	£120,000	£120,000	£513,000
Requested	£80,000	£303,000	£203,000	£203,000	£789,000
Carry forward	-£35,000	£35,000			£0
				Variance	£276,000

The Engagement Team undertake communication activities including: (i) media and materials for communication campaigns mainly around Workforce Modernisation; (ii) scheduled monthly staff events/roadshows, arranging departmental visits by the Chief Executive and the Lead for Public Sector Reform and developing stories in Changing States to promote change and organisational improvement; (iii) organisation-wide roll out of a newsletter platform (Newsweaver) to communicate news about public sector reform; (iv) tools to measure engagement; (v) ongoing support for the Workforce Modernisation project and change communication associated with departmental service reviews.

3. Recommendation

The Minister is recommended to approve a non-recurring budget transfer of £709,000 with indicative funding of £303,000.00 in 2017 and £203,000.00 in each of the years 2018 and 2019 from the Restructuring Provision to the Chief Minister’s Department (CMD) revenue head of expenditure to fund Engagement.

4. Reason for Decision

Article 17(2) of the Public Finances (Jersey) Law 2005 states that the Minister for Treasury and Resources is authorised to approve the transfer from contingency expenditure or the insurance fund of amounts not exceeding, in total, the amount available for contingency expenditure in a financial year.

The current Contingency Allocation Policy (published as R.10/2012) sets the requirement for all allocations from Contingency to be considered by the Council of Ministers prior to submission to the Minister for approval.

A Restructuring Provision bid was represented to the Council of Ministers on 9th March 2017 seeking funding to support Engagement for the years 2017 to 2019 (£73,000 for 2017 had previously been agreed in principle on 27th January 2016), in the sum of £709,000 across the years 2017 - 2019. The Council agreed the request for the re-profiling and increased request as set out in the report of an additional £276,000 above that previously agreed in principle.

MD-C-2017-0054 was signed by the Deputy Chief Minister on 12th May 2017.

5. Resource Implications

The CMD revenue head of expenditure to increase by £709,000 across the years 2017 to 2019. The Restructuring Provision revenue head of expenditure to decrease by an identical amount.

The £709,000 in total is proposed to be drawn down in 2017, 2018 and 2019 but the amount for each year may be varied without exceeding the total amount for the three years

This decision does not change the total amount of expenditure approved by the States for 2017 - 2019 in the Medium Term Financial Plan.

Report author : Head of Decision Support	Document date 24th May 2017
Quality Assurance / Review : Treasurer of the States	File name and path: L:\Treasury\Sections\Corporate Finance\Ministerial Decisions\DS, WR and SD\2017-00xx - PSR Transfer for Engagement
MD sponsor : Treasurer of the States