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Information and public services for the Island of Jersey

L'înformâtion et les sèrvices publyis pouor I'Île dé Jèrri

Public Records Law Annual Report of the Archivist 2018

A formal published “Ministerial Decision” is required as a record of the decision of a Minister (or an Assistant Minister where they have delegated authority) as they exercise their responsibilities and powers.

Ministers are elected by the States Assembly and have legal responsibilities and powers as “corporation sole” under the States of Jersey Law 2005 by virtue of their office and in their areas of responsibility, including entering into agreements, and under any legislation conferring on them powers.

An accurate record of “Ministerial Decisions” is vital to effective governance, including:

  • demonstrating that good governance, and clear lines of accountability and authority, are in place around decisions-making – including the reasons and basis on which a decision is made, and the action required to implement a decision

  • providing a record of decisions and actions that will be available for examination by States Members, and Panels and Committees of the States Assembly; the public, organisations, and the media; and as a historical record and point of reference for the conduct of public affairs

Ministers are individually accountable to the States Assembly, including for the actions of the departments and agencies which discharge their responsibilities.

The Freedom of Information Law (Jersey) Law 2011 is used as a guide when determining what information is be published. While there is a presumption toward publication to support of transparency and accountability, detailed information may not be published if, for example, it would constitute a breach of data protection, or disclosure would prejudice commercial interest.

A decision made on 31st May 2019

Decision Reference: MD-E-2019-0028

Decision Summary Title :

Public Records Law Annual Report of the Archivist 2018

Date of Decision Summary:

15th May 2019

Decision Summary Author:

 

Interim Private Secretary, EDTSC

Decision Summary:

Public or Exempt?

Public

Type of Report:

Oral or Written?

Written

Person Giving

Oral Report:

 

n/a

Written Report

Title :

Archivist’s Annual Report 2018

Date of Written Report:

26/04/2019

Written Report Author:

Interim Private Secretary, EDTSC

Written Report :

Public or Exempt?

 

Public

Subject: Public Records (Jersey) Law 2002: Annual Report of the Archivist

Decision(s): The Minister noted the 2018 report of the Archivist and directed that it be presented to the States pursuant to Article 45(1) of the Law Public Records (Jersey) Law 2002.

 

Reason(s) for Decision:

The Minister, having received the annual report, recalled the requirement for the Archivist to submit the report to the States in accordance with the Public Records (Jersey) Law 2002.

Resource Implications:

None

Action required:

Interim Private Secretary to submit the report to the Greffier of the States and request that it be presented to the States as soon as reasonably practicable.

Signature:

Position:

Minister for Economic Development, Tourism, Sport and Culture

Date Signed:

Date of Decision (If different from Date Signed)

 

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