Setting up a new business
You will need to register with us as an employer within two days if you employ a member of staff for eight hours or more a week.
If you're setting up a new business, you'll need a business licence to operate in Jersey.
Setting up a new business
How to register
You can either phone us or visit Customer and Local Services in La Motte Street.
You will need to complete a contribution schedule showing the details of your employees and the gross wages you have paid each of them.
You'll need to complete and submit your schedule four times a year, as follows:
- in April (for January, February and March)
- in July (for April, May and June)
- in October (for July, August and September)
- in January (for October, November and December)
Information needed to register
You will be asked to give us the following information:
- your trading name, address and telephone number where the business is carried out. We do not accept post office box numbers as the business address
- a correspondence address (if different from your trading address)
- the name of a person who is the schedule contact (in case we have a query on a return)
- the nature and main purpose of your business
- the date the first wages are due to be paid (when you first become liable to pay contributions for your employees)
- the period when you employ staff. For example, if you only employ between April and September we will not send you a schedule for October to March
- the limited company name, registered office address and beneficial owner (if applicable)
Once you have been registered, we will send you a letter confirming your unique employer code. This code will be shown on all correspondence that we send you as an employer. You should quote this code every time you contact us.
Your responsibilities for Social Security
Social Security sits within Customer and Local Services.
As the employer, you will need to make sure that you:
- hold a copy of every employee's registration card, together with photographic ID
- make the correct deductions from the employee’s wages
- keep a record of the wages paid and deductions made for 6 years
- enter all the relevant details on the contribution schedule each quarter
- provide a contract of employment for each employee
- provide each employee with an itemised payslip each time that wages are paid
It is the employer's responsibility to return to us both the employees (primary) contribution and the employers (secondary) contribution.
Your responsibilities for the employment law
Under Jersey employment law you are also obliged to:
- provide a written contract for each employee, setting out the terms and conditions of employment. This must be done within four weeks of the employee's start date
- pay each member of staff at or above the minimum wage
- obtain Employer’s Liability Insurance and display the certificate
- on or before their pay date, an employee has the right to be given a written itemised pay statement
Find out more information on the requirement to supply contracts of employment and payslips on the Jersey Advisory and Conciliation Service (JACS) website.
Your rights as an employer
You have the right:
- to deduct the primary contributions from an employees wages. This right is only for that payment of wages. You cannot deduct contributions for wages paid in the past
- to withhold payment of wages until an employee shows you their registration card and photo ID
Back to Work Recruitment
If you are an employer and would like free support to fill a vacancy, contact Back to Work Recruitment.
Back to Work Recruitment works closely with employers to ensure that locally-qualified jobseekers are considered for vacant roles, acting in the same capacity as a recruitment agency.
Contact Back to Work Recruitment by email or calling +44 (0) 1534 447411