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L'înformâtion et les sèrvices publyis pouor I'Île dé Jèrri

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Gatherings and events for Islanders, organisations and businesses

​Update date
​Details
​20 July
​Guidance updated to reflect legal requirement to wear masks in certain indoor settings from 21 July
​14 July
​Introduction updated to refelct Stage 7 currently paused
​1 July
​Guidance updated to reflect Stage 7 moved to 15 July
​22 June
​Further guidance for public event organisers added including a risk matrix


​Update date
​Details
​20 July
​Guidance updated to reflect legal requirement to wear masks in certain indoor settings from 21 July
​14 July
​Introduction updated to refelct Stage 7 currently paused
​1 July
​Guidance updated to reflect Stage 7 moved to 15 July
​22 June
​Further guidance for public event organisers added including a risk matrix


Updated 20 July

From Wednesday 21 July, anyone aged 12 and over is required to wear a mask by law in indoor public spaces, unless exempt.

This updated guidance has information on the requirement to wear masks in different settings.

Gatherings in home and gardens remain  restricted to 20 people (except for weddings) as they are uncontrolled gathering.

Gatherings in people's homes and gardens

It is offence for more than 20 people to gather in another person's home or garden under the COVID-19 (Gathering Control) (Jersey) Order 2020.

Children aged 4 or under do not count in the maximum of 20 people (for example you may have 20 people aged 5 or over, plus any number of children aged 4 or under).

The limit of 20 does not apply to a wedding or civil partnership in a private home or garden. Any number of guests may attend.

Further information on getting married and wedding receptions

To meet other people safely you are strongly advised to continue to:

  • keep the numbers and groups of people you gather with as low and as small as possible, for example a few sets of friends or family members for a meal
  • avoid attending multiple gatherings with people over consecutive periods, for example over the weekend attending a number of birthday parties and celebrations
  • where you can, stay up to 2 metres apart from people from other households when indoors or in a garden
  • as much as possible continue to meet people in outside spaces like a garden or the beach, it is always safer outside
  • improve ventilation by encouraging air flow by opening doors and windows
  • if you have been protecting someone vulnerable by keeping your contact groups small continue to do so, be mindful that the more people you see the greater the risk of transmission
  • if you are visiting higher risk people who have not yet received full vaccine protection from two doses, it's safer wearing a mask 

Informal outdoor gatherings

If you are informally getting together with other people outside of your home (for example, on the beach):

  • there must be no more than 20 people. This number does not include children aged 4 or under (you may have 20 people aged 5 or over, plus babies and children aged 4 or under).
  • try to keep a distance of 2 metres (and always a minimum of 1 metre) between different households. Whilst the law has been amended and it is no longer an offence to be less the 2 metres apart, it is still recommended wherever possible

Guidance for private events

Social events and gatherings are a catalyst for the spread of COVID-19.

COVID-19 is transmitted from person-to-person through respiratory droplets and contact with contaminated surfaces, and the risk of transmission appears to be proportional to the closeness and frequency of the interaction between an infected individual and an individual who is not infected.

Private events and gatherings

Businesses and organisations that hold private events must adhere to public health guidance set out below and to any other legal requirements.

If you are holding a public you event you should adhere to the guidance for public events. This may include obtaining necessary permissions from the Bailiff's Panel. Further details on Bailiff's Panel permission

Further information and advice

If you require further advice on what is permitted you can also email workplacecovid@gov.je

For more information see:

COVID-19 (GATHERING CONTROL) (JERSEY)ORDER 2020)

COVID-19 (WORKPLACE RESTRICTIONS) (JERSEY) ORDER 2020 

1. A designated lead organiser should be assigned with responsibility for the event, who is accountable under health and safety legislation

Identified lead(s) must:

  • undertake pre-event planning (i.e. risk assessment / safety plan for the COVID-19 risk)
  • oversee the event to ensure it runs in accordance with this guidance. This does not need to be the same person.

The designated lead for risk assessment and implementation of safety planning is responsible for:

  • completing the risk assessments and safety plan for COVID-19
  • ensuring communication with any sub-contractors at the event. Whilst each business is responsible through Health and Safety at Work law for managing the risk of their own operations a delegated individual should ensure co-ordination across the event

The designated lead for the safe running of the event is responsible for:

  • ensuring that the wider COVID-19 safety planning is adhered to at the event
  • relevant security personnel should be considered to support the lead where appropriate 

2. A full risk assessment should be undertaken and implemented via a safety plan which fully addresses and mitigates all COVID-19 public health risks associated with the event

This should include:

  • safe travel to and from the event for all attending
  • safe provision of food and drinks during the event
  • sufficient, safe-distanced access to hygienic toilet facilities throughout
  • safe distancing and hygiene during the event as appropriate and tailored to the activities involved

Consideration should be given to how attendees get to and from the event venue, ensuring that physical distancing and hygiene are maintained during the journey and on arrival and departure.

The public health guidance on private transport should be adhered to as relevant.

3. Relevant information must be provided to, and obtained from, attendees ahead of the event

Relevant information should be provided by the organiser to attendees prior to the event. This could be as part of the event invitation or could be displayed or communicated on the entrance to the event as appropriate. It should cover the following:

  • ensuring that anyone with COVID-19 symptoms does not attend the event
  • ensuring that anyone isolating for any reason does not attend the event
  • ensuring that appropriate advice is given to high risk individuals who are shielding about attending the event
  • ensuring that guests attending from overseas have read and understand the Safer Travel Guidance
  • ensuring that those attending from designated 'green', 'red' or 'amber' countries overseas must first have received their negative PCR test results before attending and must not attend until their isolation period is complete
  • communication of the public health measures that guests will be expected to adhere to during the event
  • guest contact information must be requested from attendees prior to them joining the event in line with item 12 below

4. All areas, inside and outside, should be appropriately managed to maintain safe distancing and hygiene

Physical distancing

The risk and safety planning for the event must have processes in place to ensure: 

  • that where possible 2 metres physical distancing (at least 1 metre) is maintained between members of different households at all times (whilst the requirement to maintain 2 metres distance has been removed from law, it is nevertheless still recommended)
  • consideration is given to the number of attendees, spacing of seating, spacing within service areas and the flow of serving staff between tables 
  • congregation and queuing measures are in place, for example at entry and for toilet facilities 
  • only a seated food and drinks service is allowed in adherence with the guidance for food and drink
  • standing bar service is not permitted
  • dancing brings risk of transmission so is still discouraged. It is recognised, however, the events involving dancing were pre-planned during the delay fully entering Stage 7 of the reconnection roadmap. Public health advice is, if the organisers wish these pre-planned events to still go ahead with dancing, they should try to ensure adequate ventilation when dancing is taking place. Public health advice against further dancing events being organised due to current rates of community transmission

  • to support physical distancing, and keep their guests safe, it is recommended that wherever possible event organisers operate on a principle of approximately 50% of normal capacity

Hand and respiratory hygiene

  • sufficient hand washing or alcohol sanitising facilities should be provided for both guests and staff and reminders should be clearly posted 
  • guests should be reminded to observe respiratory hygiene measures and to refrain from speaking loudly / shouting / singing 
  • toilets may be provided in an inside area where the event takes place outside 
  • hygiene facilities must be provided for and used solely for the purpose of the event and its guests 

Cleaning

Enhanced cleaning regimes should be in place. See advice for all businesses

5. Customer and visitor numbers and concurrent events

The risk assessment and safety planning for the event must put processes in place to ensure that visitor numbers are with safe limits. As set out above, in order to support physical distancing it is recommended that event organisers operate on a principle of approximately 50% of normal capacity.

Concurrent events in the same indoor venue can go ahead when:

  • customers and visitors engaged in different activities or events at the same time can be clearly separated from one another in different rooms / facilities
  • customers and visitors cannot move between events or between an event and a separate food and drink service
  • concurrent events should have their own access to separate facilities and ideally separate access to entrance and exits
  • customers and visitors must be made aware of requirements for attending concurrent events
  • where a venue cannot ensure clear separation between different groups of customers or visitors, they should avoid providing concurrent events

6. All relevant sector-specific guidelines and legal restrictions to certain workplaces should be followed

All law, public health guidance for all businesses, ensuring 2 metre physical distancing where possible (and always 1 metre minimum) in addition to the sector specific guidance for food and drinks services, licensed premises and guidance on live music and singing must be adhered to. 

7. Maximum levels of ventilation should be achieved - outdoor events are preferred as lower risk

Outdoor events are preferred, and where events are not taking place outside ventilation and external air flow should be maximised.

A marquee is classed as outdoors if it has no more than 2 sides open. Attention should be paid to ensuring adequate ventilation and marquees should not be erected against a wall that encloses the space and creates essentially a further side.

8. Managing the safe consumption of alcohol

The guidance for food and drink should also be adhered to. 

9. Off-Island visitors attending events or gatherings

From the point of travel reconnection, off-Island visitors should only attend local events or gatherings if they are able to demonstrate adherence with the testing and isolation requirements of the Safer Travel Guidance before attending.

10. Music should be kept at a low level, to avoid encouraging shouting and/or singing

Music, whether live or pre-recorded, is permitted but where possible try to ensure the volume is sufficiently low so that people do not have to raise their voices when speaking. Raising voices increases the risk of virus transmission if they are not wearing masks.

Guidance for music

11. Viable arrangements must be made to enable contact tracing

Contact tracing is the process of identifying close or direct contacts of a confirmed case of COVID-19 in order to communicate the risks of infection and provide advice on testing and isolation to prevent further spread.

Owing to the higher risks associated with gatherings, the designated lead organiser must collect contact details of every customer over the age of 12 to facilitate the contact tracing process should a COVID-19 case be confirmed at the event.

Collecting contact information

Interim public events guidance 

Updated 20 July

Large public events are permitted, however, it is important to recognise that they can present a high risk in relation to COVID-19 transmission, with the potential to become super-spreading events.

Higher risks events include those which are predominantly indoors, feature close contact and crowding and have high levels of alcohol consumption.  

Lower risk events would include, for example outdoor events which allow for physical distancing, where there is a lower likelihood of close contact and limited alcohol consumption. 

Some legal restrictions apply including:

  • food and drink may only be consumed when seated at a table or seated in auditorium or stadium seating (this does not include casual seating)
  • masks are mandatory for anyone over the age of 12 in some settings and venues. Event organisers should be aware of and comply with appropriate legislation if their event uses or falls within one of these settings. Further information on masks can be found here [link to main mask page]
  • visitors or customers contact details must be collected in any place where food and drink is prepared or sold (except for takeaway only) or in indoor events premises

The period to which these legal restrictions apply may be extended or additional legal restrictions may be introduced which limit higher risk events or result in their cancellation if either new COVID-19 variants or the overall levels of COVID-19 transmission start to pose a significant risk to islanders. This may include, for example, restrictions on numbers attending events, the reintroduction of masks, the reintroduction of physical distancing requirements in law.

Lower-risk events are more likely be able to continue even if higher risk events are subject to legal restrictions. 

Event organisers are encouraged to have a contingency plan in place should restrictions be imposed at short notice. This could include a pre-prepared event plan which would allow the event to continue as a lower-risk event instead (for example, turning indoors event into outdoors event) or by postponing a high-risk event until the local situation improves. 

If you have a question specific to your business, you can email workplacecovid@gov.je to ask for further information and advice. 

Assessing an event as higher or lower risk 

An event is deemed higher-risk if it contains one or more red factors.

Examples of higher-risk events may include music festivals, food festivals or indoor music events which feature a dancefloor and alcohol licence.

A lower-risk event would not contain any red factors but may contain a mix of green or amber factors. The lowest risk events are those which contain only green factors.

Examples of lower-risk events may include craft fayres, sports events without alcohol licences, outdoor food festivals with seated alcohol and food service, outdoor music concerts without an alcohol licence or dancefloor, ticketed musical performances indoors at which the audience are seated.

​Detail
​Green (lower) risk
​Amber (medium) risk
​Red (higher) risk

Event location

Mostly outdoor events 

 

Mostly indoor or outdoor events which feature indoor spaces 

Physical distance and activity

Allow attendees to remain physically distanced. No activities involving close physical proximity to others (for example, no dense crowds, dancing) 

 

Include close physical proximity activities (for example, dense crowds, dancing etc which are incompatible with 1 metre physical distancing). 

Movement of people

Attendees mostly stationary during the event, including seated events with or without allocation. If a standing would be mostly stationary, or movement is restricted to reduce mixing of people. 

 

A high degree of free-following flowing movement (no controls to reduce mixing of people. For example, lack of allocated seating and mostly standing environment). 

Alcohol

No or low levels of alcohol consumption expected given the event type. Mitigation could include seated table service only. 

 

Alcohol licence and likelihood of high levels of alcohol consumption (for example, stand up drinking events which are currently restricted in law) 

Venue size

Venue size allows for 1 metre square of space per person  

 

Venue size allows for less than 1 metre square space per person 

Groups of people

Strict mutually exclusive waves or cohorts which ensures people within groupings cannot mix with each other 

Single large cohorts in the event rather than smaller mutually exclusive groups separated from mixing.

 

Music and background noise

Low or moderate (but intermittent) background noise which allows communication without the need to shout or leaning much closer to talk.  

Loud music or noise which makes communication difficult (people shout or leaning much closer to talk resulting in close physical proximity to others). 

 

Security searches

No or little need for security to conduct searches or remove people 

Requirement for security staff to work in close contact 

 

Duration of event

Shorter duration of  half to a whole day. Attendees of whole day events may or may not remain for duration and groups of attendees may come and go and different times 

Longer durations of a whole or several days. Attendees of whole day events are likely to remain at event for duration of day, rather than coming and going at different times. 

 


Additional guidance to public event organisers 

Organisers of public events should continue to plan events through their usual process which may include an application to the Bailiff's Panel or operating under conditions of a P49 Licence. This guidance is in addition to all other guidance above including guidance for organisations and businesses.

During early stages of planning organisers should ensure third party agencies necessary to the safe running of the event have capacity to assist (such as Honorary Police, St John's Ambulance, and other safety or welfare provisions). Given the potential for changing circumstances, organisers should reconfirm third party capacity in the run up to the event.

Large public event organisers should follow the generic guidance for businesses while paying extra attention to the following: 

  • a detailed risk assessment should be undertaken, additional guidance on risk assessments will be provided 
  • particular effort must be made to maximise ventilation of any indoor spaces. Examples could include use of mechanical ventilation, HVAC systems, keeping windows open, or avoiding the use of rooms which cannot be ventilated 
  • contact details must be held for all attendees on arrival (this is a legal requirement with the exception of non-gated outdoor free events)  
  • the use of pre-registered tickets prior to arrival would be an advantage. Alternatively, TRAX and similar systems can be used to keep contact details  
  • encourage customers to download and use the Jersey COVID-19 App 
  • minimise unnecessary close contact and reduce dense crowding by adopting any of the following: 
  • ensure capacity does not adversely affect the amount of free space available within a venue (for example, limiting capacity to 50% of a venue's usual capacity or keeping capacity at a level which ensures 1 metre square space per person based on venue size) 
  • actively encourage customers to spread out within a venue and discourage dense crowds from forming 
  • ensure customers purchasing drinks at the bar are not crowding (consuming drinks at that bar or when standing is not permitted in law)
  • utilise more outdoor spaces, entrances, exits, toilets and other relevant facilities than normal to reduce surging and crowding  
  • increase the number of toilets  
  • encourage customers to exit in waves or zones depending on the event layout, ideally using multiple exit points 
  • hand sanitiser to be made available throughout the event venue (in addition to entrances) 
  • if mutually exclusive waves or zones are used, then staff should be split into teams and allocated to each wave or zone for the duration of event. This is to ensure strict waves or zones of customers are not compromised by staff 

Risk assessments 

The table above can be used as a set of guiding principles when conducting a risk assessment and help to assess whether an event is deemed higher-risk or lower-risk.  

In addition, a good risk assessment should also include: 

  • a plan to manage a potential COVID-19 case without compromising general event welfare should someone at the event develop symptoms after arrival or receive a positive test result once at the event 
  • a cleaning schedule for shared surfaces, items and toilets at the event 
  • identifying and managing any pinch points which could cause unnecessary crowding  
  • whether seating is used (either allocated or unallocated) and whether this allows for physical distancing  
  • whether the overall maximum capacity can or will be split into mutually exclusive group, cohorts, waves or zones to reduce potential contacts  
  • how space can be maximised. An event which allows for distancing by providing 1m2 or more space per person will lower risk 
  • how ventilation can be maximised. This could include using outdoor spaces increasing fresh air changes or keeping windows open 
  • consideration on event duration. An event which lasts for up to six hours or a whole day is generally lower risk than an event stretching over multiple days 
  • consideration of how people will disperse after the event with details on how dispersal can be made quicker with reduced crowding

Wedding and civil partnership guidance (plus other private events)

The guidance set out below relates to weddings and civil partnerships but, in the most part, it also applies to any private event that is being hosted in a venue such as a hotel or visitor attraction, for example a business meeting, a fundraising event or a family event, including a funeral wake. 

It is no longer an offence to be within 2 metres of another person but it is recommended that, wherever practicable, people try to remain 2 metres apart, with 1 metre being the minimum recommendation. 2 metres (with a minimum of 1 metre) is recommended because it helps to keep people safe and helps ensure that, in the event that one person has COVID, a significant number of other people are not required to self-isolate as a result of being identified as a close contact. Bear this recommendation in mind when reading the guidance below.

Solemnisation of marriage and civil partnerships

The solemnisation of a marriage or a civil partnership is the formal ceremony at which a person gets married or enters a civil partnership. This is different from the reception, breakfast or celebration that is usually associated with a solemnisation ceremony.

There is no limit on the number of people who may attend the solemnisation ceremony and celebrations held in an indoor or outdoor venue, including in a person’s private home or garden.

From Wednesday 21 July If more than 50 people are present and the solemnisation is indoors all attendees aged 12 and over must wear a mask by law. It is strongly recommended, even with fewer than 50 people present, that masks are worn during worship services, weddings and funerals. 

Wedding receptions, breakfasts or celebrations

From Wednesday 21 July, anyone aged 12 and over must, by law, wear a mask (unless exempt). The exception to this is when seated a table, to eat and drink. Masks must be worn at all other times.

Whilst not required in law, masks are strongly recommended for any events taking place in a home or garden.

Contact details are not required in a private home but they are strongly recommended. Contact details are required by law in other venues.

Other private gatherings and events

All other events or parties in private homes and gardens are limited to 20 people.

If the event is held at an indoor or outdoor venue that is commercially hired with strict controls in place under this gathering and events guidance there is no limit on the number of people who can attend.

Key principles for wedding receptions and other private events

Guests

  • should try to stay 2 metres distance between households where practicable and always a minimum of 1 metre
  • aged 12 and over must provide their contact details on arrival
  • must wear a mask when indoors, at a commercially hired venue except for when sitting at a table to eat or drink

It is recommended that venues which are hosting events or gatherings plan on a 50% of usual capacity assumption as this will support physical distancing recommendations particularly around bottle neck areas such as a corridors and entrances and exits.

Eating and drinking

  • Eating and drinking is only permitted at tables. Guests cannot eat and drink when standing or sitting other than at a table. This includes serving canapes and drinks on arrival
  • Buffets are not recommended as people must be seated to eat. There is a risk with a buffet that people will start to eat the food they have selected from the buffet before they are seated at their table
  • Sharing boards on tables are permitted for guests who are already sat at their table although consideration should be given to enabling guests to serve the food hygienically to avoid contamination or spread
  • The wedding cake may be displayed and cut by the couple but must be served to guests seated at tables

Bar service

Standing bar service is not permitted. Guests may order at a bar, but the drinks should be served to them when they are seated at the table. Consideration should be given to the measures that need to be put in place, particularly if guests are paying for their drinks.

Table planning and maximum numbers

There should be 2 metres physical distancing where possible, and always a minimum of 1 metre, between people sat at different tables. This will dictate the number of guests you may have at the venue.

Masks

Guests and staff must wear a mask when indoors, at a commercially hired venue except for when sitting at a table to eat or drink.

Mingling between guests

Guests may stand and mingle but they cannot be eating or drinking whilst doing so, and it is still recommended that they maintain physical distancing.

Music as part of the solemnisation ceremony

There is separate guidance relating to music during the formal services.

Music including live bands and DJs at reception, breakfast, celebration or other event

Music, whether live or pre-recorded, is permitted but where possible try to ensure the volume  is sufficiently low so that people do not have to raise their voices when speaking. Raising voices increases the risk of virus transmission if they are not wearing masks.

Guest should avoid singing along to any music, as this increases risk of transmission but professional singers and performers may perform providing there is adherence to the music guidance.

Dancing

Dancing brings risk of transmission so is still discouraged.

It is recognised, however, there are events involving dancing pre-planned during the Island’s pause into fully entering Stage 7. Public health advice is, if the organisers wish these pre-planned events to still go ahead with dancing, they should try to ensure adequate ventilation when dancing is taking place.

Public health advise against further dancing events being organised due to current rates of community transmission.

Photography

Consideration needs to be given to adequate physical distancing between households.

Photo booth and props

Photo booths are not recommended because of the challenge to physically distancing, unless used by individual people or household groups and the use of props and fancy dress must be avoided because of potential contamination of COVID-19.

Children's entertainers

Children's entertainers are permitted but consideration should be given to maintaining physical distancing and to ensuring any props are not shared due to potential contamination. 

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