These employees must be shown on your monthly schedule.
The following employees should not be shown on the schedule and you don't have to hold a registration card for them:
Primary and secondary contributions
This is 6% of your employee's monthly (or weekly) gross wage up to the Standard Earnings Limit of £4,442 per month.
You should deduct this part from the employee's gross wages before you pay them.
This is 6.5% of your employee's monthly (or weekly) gross wage up to the Standard Earnings Limit of £4,442 per month.
For any wages paid above the SEL, 2% must be paid by the employer up to the Upper Earnings Limit £14,686 (UEL).
Which contributions to pay for which employees
The reference code on the back of an employee's registration card tells you which contributions you should deduct from the employee:
- FR1: both primary and secondary contributions are payable
- XR1: only the secondary contribution is payable
Paying contributions for different employee circumstances
Employees working outside the Island
If an employee works temporarily outside the Island whilst working for a Jersey business, contributions must still be paid.
If in any doubt, contact Customer and Local Services.
Employees with more than one job under the same employer
The earnings from each job will be added together to assess the payable contributions.
The primary and secondary contributions will then be taken out of the £393.54 weekly total.
Employees with more than one job under different employers
A single service agreement can be set up when two or more employers are employing the same person.
If the employers agree to it, one of them can complete a schedule every quarter and combine the earnings from all the jobs.
This can be a particularly beneficial arrangement for employees who work under eight hours a week for more than one employer.
This is a private arrangement between employers.
A card is given to every person when they register with us at Customer and Local Services. You should keep copies of each employee's registration cards, as they contain vital information to use on the schedule.
Registration cards shows the person’s:
- Social Security number
- first name
- other initials
From July 2013, this card will also show their residential and work status.
Employees can have more than one registration card.
Registration cards marked XR1
If an employee holds a registration card marked on the back as XR1, they don't have to pay any primary contributions and 6% should not be deducted from their wages.
You, as the employer, will still have to pay the 6.5% secondary contribution for that employee.
The following people may have a registration card marked XR1:
- widows or widowers receiving Survivor’s Benefit, Widow’s Benefit or Widowed Father’s Allowance
- married women who have elected not to pay contributions
- people over pension age (for some women this is 60)
Who should hold a registration card
If the registration card shows residential and work status, the employee should retain it. You, as the employer, should take a photocopy of both the card and ID for all new employees.
For existing employees, the old style registration card that doesn't show work status should be retained by the employer.
You commit an offence if you don't have copies of an employee's registration card and photo ID, and you:
- pay any wages to the employee, or
- employ the person for two or more working days
If an employee changes their name
If an employee changes their name, they must come in and bring their registration card and documentation, eg a marriage certificate, and we will change their details on our system and give them a new registration card with their new name.
They should show the new card to you to copy, and you can then change their name on the schedule.
If an employee changes their liability
If an employee changes their liability, they will have to come in and change their registration card.
You should pay (or not pay) contributions as if you were holding the old card until you are shown and have a copy of the new card.
How to register with Social Security to pay contributions