Condition reports for landlords and tenants

​​What a condition report is

A condition report records the condition of a rental property when a tenancy starts and when it ends. 

It protects both landlords and tenants by providing a clear record of the property's condition. ​

The condition report includes:  ​

• all the fixed parts of a property
• the condition of walls, ceilings and floors in each room
• any fixtures, fittings and furniture which belong to the landlord ​and come as part of the tenancy
  

​​When you must complete a condition report​

A condition report must be completed: 

• at the start of a new tenancy, and 
• at the end of a tenancy, or when the tenant leaves

The landlord must provide the report to the tenant within 7 days. 

​​When you do not need to complete a condition report

You do not need to complete a condition report if a periodic tenancy that existed before 15 April 2026 continues as a periodic tenancy under the amended Law.

Provided the landlord and tenant agree, a new condition report is also not required where: 

• a fixed-term tenancy that existed before 15 April 2026 ends and a new tenancy with the same tenant starts immediately
• a fixed-term tenancy becomes a periodic tenancy
• a fixed-term tenancy is varied to extend its term 

In these cases, the original condition report continues to apply. ​

What to include 

You can use a template that has space for ​all the necessary information you need to include​.

You can add extra sheets if necessary. However, you must make sure it's signed and dated by both the landlord and the tenant.

Condition report template

Creating your own condition report

You can create your own condition report as long as it includes:​

• name and address of the landlord or, if there is one, the managing agent
• names of the tenants
• address of the property to which the condition report relates
• date on which the tenant is entitled to take possession of the property
• date on which the condition report is recorded
  
• description of the condition of the walls, ceilings and floors in each room
• any fixtures, fittings and furniture included in the tenancy agreement

How to complete​ and agree it

At the beginning of a tenancy or before​, the landlord must:

• complete a condition report
  
• provide 2 copies to the tenant within 7 days of completing the report

The tenant must then:

• ​review the condition report
  
• agree or note any changes 
  
• sign and return a copy within 7 days
  

At the end of the tenancy, the landlord and tenant may agree that the property has been returned in either the same or better condition as it was let. The landlord should confirm this to the tenant in writing.

If the property has been returned in any other condition, you should complete a condition report in the same way as at the beginning of the tenancy.

Using photos

Photographs can support a condition report but do not replace it. 

Any photographs should be signed and dated by the landlord and tenant.

If you disagree with the condition re​port

The tenant can mark anything they don't agree with by marking their initials next to the comments and returning a copy of the report to the landlord.

If there is a dispute later, either party may need to provide evidence, such as photos or receipts. 

Updating a condition report​​

Updating a condition report during a tenancy is optional. Landlords and tenants may agree to update it if work or improvements are carried out. 

You can record these changes with a new condition report or by adding to the original. However, it must be signed and dated by both landlord and tenant. ​