This privacy notice covers the Children and Young People Independent Advocacy Regulations Consultation which is delivered by Strategic Policy, Planning and Performance (SPPP) which sits within the Cabinet Office.
Strategic Policy, Planning and Performance is registered as a 'Controller' under the Data Protection (Jersey) Law 2018 (the “Data Protection Law"), as we determine the purpose and means of the processing of the personal information collected about you for this service.
As a Government function, we generally process and hold your information in order to provide public services and meet our statutory obligations. This notice explains in more detail how we use and share information relating to your personal data in order to provide the service described above.
For information on how the Department uses your personal data for other services, please see the States of Jersey privacy policies.
We will continually review and update this privacy notice to reflect changes in our services and feedback from service users, as well as to comply with changes in the law.
How we collect information about you
Your personal data will, in most cases, be collected directly from you. This may be done by you:
- completing our online survey
- telephoning, mailing or emailing us directly
Types of information we collect
The types of personal data collected will vary depending on what information you volunteer and the information we need in each circumstance. However, we have listed below the most common categories of information we may collect about you are your:
- contact details, such as your name and email address
survey responses, your answers to the questions about the Children and Young People Independent Advocacy Regulations
IP address. This is collected by the survey tool and will not be included in any report
How we will use the information about you
We need to collect and hold personal data about you, in order to carry out the public functions of the Strategic Policy, Planning and Performance]. Our legal basis for processing personal data in most cases is that it is necessary for the exercise of Strategic Policy, Planning and Performance function of the States or any public authority (Schedule 2 para 4(c) of the Data Protection Law).
We have set out in further detail below why we use your personal data in each instance.
Contact details note: you have the option to remain anonymous
| To contact you about the consultation.
| Consent |
|---|
Survey responses | Policy development to inform the service specification for the next phase of delivery. | Public functions: The processing is necessary for the exercise of any function of Crown, the States or any public authority (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b) |
|---|
IP Address | Collected by the survey tool used will be deleted or redacted. | Public functions: The processing is necessary for the exercise of any function of Crown, the States or any public authority (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b) |
|---|
Who we may share your Personal Information with?
Other Data Controllers
We may need to pass your personal data to other Government of Jersey Departments or the following organisations for the purposes stated above:
- The Government's Data Protection Officer
- The Jersey Office of the Information Commissioner
- The Government's Law Drafting Office
We may also disclose information to other public authorities where it is necessary, either to comply with a legal obligation, or where required under other legislation. Examples of this include, but are not limited to:
- where the disclosure is necessary for the purposes of the prevention or detection of crime
- national security purposes
- meeting statutory obligations
- prevent risk of harm to an individual
Service providers
Your personal data may be processed on our behalf by certain third parties who provide service to us, so that they can provide those services. We have strict contracts in place with these service providers to ensure they process your data only on our instructions and with appropriate security in place. The categories of third parties who may receive your personal data in order to provide us with a service are:
- Email and data storage providers such as Microsoft
- Online Survey providers such as SmartSurvey
At no time will your information be passed to organisations for marketing or sales purposes or for any commercial use without your prior express consent.
Publication of your information
We may need to publish your information on our website where you have responded to a consultation, although your comments will be anonymised to protect your identity where the contribution is made in a private capacity.
How long do we store the information about you?
We will keep your personal data accurate and up to date and not keep it for longer than is necessary in order to publish the results of the survey. You can ask to refer to our retention schedule for more detail about how long we retain your information.
Where do we store the information about you?
Government of Jersey systems store data in Jersey, the UK and the European Union. The UK has been granted adequacy status by the European Commission and personal data stored there will be protected to the same standards as personal data held in Jersey and the EU.
Cookies and the gov.je website
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. For more information you can see our cookies policy.
Statutory or contractual obligations to provide personal data
You are not obliged by any law or contract to provide us with your personal data. However, if you choose not to provide certain information when requested, we may not be able to perform the service you have requested, or we may be prevented from complying with our legal obligation.
Your rights
For details of your rights under the Data Protection Law and how you exercise them you can find out more on your personal data rights.
Withdrawal of consent
Where we rely on you consent to process personal data, you can withdraw your consent by contacting l.arthur@gov.je.
Contact Details
If you wish to contact the Department in relation to this Privacy Notice contact the Data Governance Officer at r.young3@gov.je.
Complaints
If you have an enquiry or concern regarding processing your personal data please contact the Data Governance Officer at r.young3@gov.je.
If you wish to make a complaint about how your personal data is processed, you can contact the Government's Data Protection Officer at DPO@gov.je.
If you believe that SPPP has contravened the Data Protection Law and the contravention affects your data protection rights, you have the right to make a complaint at any time to the Jersey Office of the Information Commissioner (JOIC).
We would appreciate the chance to deal with your concerns before you approach the JOIC, so we advise contacting the DPO in the first instance.
Changes to this notice
We may, from time to time, revise this privacy to ensure it remains up to date. It is advisable to check it regularly to keep aware of any changes.
This version was last updated on 8 December 2023.
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