One of the Chief Minister's 100 Day Actions is to introduce a proposition to deliver free sanitary products. As part of this commitment the Government of Jersey is launching a public consultation to understand user preferences on product types, locations, means of access and to determine future demand and volume.
The public consultation will run from 17 October to 25 November 2022. It is open to anyone who chooses to take part and will be anonymous.
Analysis of the consultation responses will be used to inform the service specification for the next stage of the project.
This privacy notice covers the Free Period Products Public Consultation which is delivered by the Public Policy Directorate which sits within the Strategic Policy, Planning and Performance Department.
The Strategic Policy, Planning and Performance Department. is registered as a 'Controller' under the Data Protection (Jersey) Law 2018 (the "Data Protection Law"), as we determine the purpose and means of the processing of the personal information collected about you for this service.
As a Government Department, we generally process and hold your information in order to provide public services and meet our statutory obligations. This notice explains in more detail how we use and share your information in order to provide the service described above.
For
information on how the Department uses your personal data for other services, please see the Government's webpage.
We will continually review and update this privacy notice to reflect changes in our services and feedback from service users, as well as to comply with changes in the law.
How we collect information about you
Information about you will, in most cases, be collected directly from you. In this case, this will be done by you completing our online survey.
Types of information we collect
The types of personal data collected will vary depending on what information you volunteer and the information we need in each circumstance. However, we have listed below the most common categories of information we may collect about you:
- survey responses: your answers to the questions about which types of products you would like to be made available and where you would like to access them from
- IPP Address: This is collected by the survey tool and will not be included in any report
How we will use the information about you
We need to collect and hold information about you, in order to carry out the public functions of the Strategic Policy, Planning and Performance. Our legal basis for processing personal data in most cases is that it is necessary for the exercise of the Public Policy function of the States or any public authority (Schedule 2 para 4(c) of the Data Protection Law).
We have set out in further detail below why we use your personal data in each instance.
Survey responses | Policy development to inform the service specification for the next phase of delivery. | Public functions: The processing is necessary for the exercise of any function of Crown, the States or any public authority (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b) |
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IP Address | Collected by the survey tool used, will be deleted/redacted. | Public functions: The processing is necessary for the exercise of any function of Crown, the States or any public authority (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b)
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Who we share your personal information with
Other data controllers
We may need to pass your information to other Government of Jersey Departments or the following organisations for the purposes stated above. In this case, the analysis of the survey responses will be shared with Customer and Local Services as the lead delivery department for this project.
We may also disclose information to other public authorities where it is necessary, either to comply with a legal obligation, or where required under other legislation. Examples of this include, but are not limited to: where the disclosure is necessary for the purposes of the prevention and/or detection of crime; for national security purposes; for the purposes of meeting statutory obligations; or to prevent risk of harm to an individual, etc.
In some instances, this data sharing may require us to transfer your personal data outside Jersey and the EEA, however, we shall only do this with the necessary safeguards in place and where it is lawful because it is necessary and proportionate for the proper discharge of our statutory functions.
Service providers
Your personal data may be processed on our behalf by certain third parties who provide service to us, so that they can provide those services. We have strict contracts in place with these service providers to ensure they process your data only on our instructions and with appropriate security in place. The categories of third parties who may receive your personal data in order to provide us with a service are:
At no time will your information be passed to organisations for marketing or sales purposes or for any commercial use without your prior express consent.
Publication of your information
We may need to publish your information on our website where you have responded to a consultation, although your comments will be anonymised to protect your identity where the contribution is made in a private capacity.
How long we store the information about you
We will keep your information accurate and up to date and not keep it for longer than is necessary in order to publish the results of the survey and inform the service specification for the next phase of the project. Please ask to see our retention schedule for more detail about how long we retain your information.
Where we store the information about you
Government of Jersey systems store data in Jersey, the UK and the European Union. The UK has been granted adequacy status by the European Commission and personal data stored there will be protected to the same standards as personal data held in Jersey and the EU.
Cookies and the gov.je website
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
Your rights
See the
changing personal data page for details of your rights under the Data Protection Law and how to exercise them.
Contact details
If you wish to contact the Department in relation to this privacy Notice, contact the data Governance Officer r.young3@gov.je
Complaints
If you have an enquiry or concern regarding processing your personal data you can
contact the Central Data Protection Unit.
If you wish to make a complaint about how your personal data is processed, you can contact the Government's
Data Protection Officer at
DPO@gov.je
If you believe that Strategic Policy, Planning and Performance Department has contravened the Data Protection Law and the contravention affects your data protection rights, you have the right to make a complaint at any time to the
Jersey Office of the Information Commissioner (JOIC).
We would, however, appreciate the chance to deal with your concerns before you approach the JOIC, so please contact us in the first instance.
Changes to this notice
We may, from time to time, revise this privacy to ensure it remains up to date. It is advisable to check it regularly to keep aware of any changes.
This version was last updated on 4 October 2022.
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