This privacy notice covers the public engagement on gathering insights on barriers and facilitators for Healthy Living for Food Systems Mapping in Jersey. This is delivered by the Public Health directorate, which sits within the Strategic Policy Planning and Performance Department.
The Strategic Policy Planning and Performance Department is registered as a 'Controller' under the Data Protection (Jersey) Law 2018 (the “Data Protection Law”), as we determine the purpose and means of the processing of the personal information collected about you for this service.
As a Government Department, we generally process and hold your information to provide public services and meet our statutory obligations. This notice explains in more detail how we use and share your information to provide this service.
For information on how the Department uses your personal data for other services, please see Your personal data rights.
We will continually review and update this privacy notice to reflect changes in our services and feedback from service users, as well as to comply with changes in the law.
How we collect information about you
Information about you will, in most cases, be collected directly from you. This may be done by:
- face to face discussion group interviews
- consent forms in paper format
- demographics questionnaire in paper format
Types of information we collect
The types of personal data collected will vary depending on what information you volunteer and the information we need in each circumstance. The most common categories of information we collect are your:
- opinions and views on health and wellbeing
- facilitators and barriers for living healthily
- age, preferred language, area of residence and type of housing
- gender and ethnicity
How we will use the information about you
We need to collect and hold information about you to carry out the public functions of the planning of health and wellbeing improvements. Our legal basis for processing personal data in most cases is that it is necessary for the exercise of Public Health directorate function of the States or any public authority (Schedule 2 para 4(c) of the Data Protection Law).
We have set out in further detail below why we use your personal data in each instance.
Views and opinions
| Views and opinions of Islanders will be sought on health and wellbeing to better understand the barriers and facilitators for good nutrition and maintaining a healthy weight to refer to in relation to the Food and Nutrition strategy.
| Public function: The processing is necessary for the exercise of any function of Crown, the States or any public authority (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b)
Law (1934) on Public Health, Article 1
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Ethnicity and gender
| Ethnicity and gender are being collected as it is an important determinant of the health and wellbeing on individuals.
| Public function: The processing is necessary for the exercise of any function of Crown, the States or any public authority (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b)
Law (1934) on Public Health, Article 1
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Age, preferred language, area of residence, type of housing
| Demographic data plays a key role in influencing the health and wellbeing of the population. These need to be considered for information the Food and Nutrition Strategy.
| Public functions: The processing is necessary for the exercise of any function of Crown, the States or any public authority (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4B)
Law (1934) on Public Health, Article 1
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Who we may share your personal information with
Other Data Controllers
We may disclose information to other public authorities where it is necessary, either to comply with a legal obligation, or where required under other legislation. Examples of this include, but are not limited to:
- the purposes of the prevention and detection of crime
- national security purposes
- meeting statutory obligations
- prevent risk of harm to an individual
Service providers
Your personal data may be processed on our behalf by certain third parties who provide services to us. We have strict contracts in place with these service providers to ensure they process your data only on our instructions and with appropriate security in place.
The categories of third parties who may receive your personal data to provide us with a service is our email and data storage provider Microsoft.
At no time will your information be passed to organisations for marketing or sales purposes or for any commercial use without your prior express consent.
Publication of your information
We may need to publish information provided by you on gov.je website where you have responded to a consultation, although your comments will be anonymised to protect your identity where the contribution is made in a private capacity. If it’s from a person on behalf of an organisation views and connection with the organisation may be attributed.
How long do we store the information about you?
We will keep your information accurate and up to date and not keep it for longer than is necessary to publish the results of the survey.
See our retention schedule details on how long we retain your information.
Where do we store the information about you?
Government of Jersey systems store data in Jersey, the UK, and the European Union. The UK has been granted adequacy status by the European Commission and personal data stored there will be protected to the same standards as personal data held in Jersey and the EU.
Cookies and the gov.je website
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
See the Government of Jersey policy on cookies for details of the cookies used on government website.
Statutory or contractual obligations to provide personal data
You are not obliged by any law or contract to provide us with your personal data. However, if you choose not to provide certain information when requested, we may not be able to perform the service you have requested, or we may be prevented from complying with our legal obligation.
Your rights
For details on your rights under the Data Protection Law and how to exercise them, go to the Your personal data rights webpage.
Complaints
If you have an enquiry or concern regarding processing your personal data you can contact the Central Data Protection Unit at DPU@gov.je.
If you wish to make a complaint about how your personal data is processed, you can contact the Government’s Data Protection Officer at DPO@gov.je.
If you believe that the Strategic Policy Planning Performance Department has contravened the Data Protection Law and the contravention affects your data protection rights, you have the right to make a complaint at any time to the Jersey Office of the Information Commissioner (JOIC).
We would, however, appreciate the chance to deal with your concerns before you approach the JOIC, so please contact us in the first instance.
Changes to this notice
We may, from time to time, revise this privacy to ensure it remains up to date. It is advisable to check it regularly to keep aware of any changes.
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