This privacy notice covers the Big Health and Wellbeing Conversations which is delivered by Public Health directorate which sits within the Strategic Policy Planning and Performance Department.
The Strategic Policy Planning and Performance Department is registered as a 'Controller' under the Data Protection (Jersey) Law 2018 (the "Data Protection Law"), as we determine the purpose and means of the processing of the personal information collected about you for this service.
As a Government Department, we generally process and hold your information in order to provide public services and meet our statutory obligations. This notice explains in more detail how we use and share your information in order to provide the service described above.
For information on how the Department uses you personal data for other services, see the States of Jersey privacy policies and retention schedules.
We will continually review and update this privacy notice to reflect changes in our services and feedback from service users, as well as to comply with changes in the law.
How we collect information about you
Information about you will, in most cases, be collected directly from you. This may be done in any of the following ways:
- face to face interview
- by you posting to us directly
- by you completing our online survey on
Types of information we collect
The types of personal data collected will vary depending on what information you volunteer and the information we need in each circumstance. However, we have listed below the most common categories of information we may collect about you:
How we use the information about you
We need to collect and hold information about you, in order to carry out the public functions of the planning of health and wellbeing improvements. Our legal basis for processing personal data in most cases is that it is necessary for the exercise of Public Health directorate function of the States or any public authority (Schedule 2 para 4(c) of the Data Protection Law).
We have set out in further detail below why we use your personal data in each instance.
Views and opinions
| Views and opinions of the Islanders will be sought on health and wellbeing. Jersey's Big Health and Wellbeing Conversation" aims to engage with islanders about health and wellbeing improvement services through face-to-face conversations and activities. The findings will help support the development of Public Health Strategy through improving the understanding of Islanders views and perspectives on what works to protect and improve their health and wellbeing. A key focus is to ensure diversity and inclusion through engaging with people of all ages and with those who are often less heard in planning and designing services they can use. | Public functions: The processing is necessary for the exercise of any function of Crown, the States or any public authority (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b) Law (1934) on Public Health, Article 1
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Who we share your Personal Information with
Other Data Controllers
We may disclose information to other public authorities where it is necessary, either to comply with a legal obligation, or where required under other legislation. Examples of this include, but are not limited to: where the disclosure is necessary for the purposes of the prevention and/or detection of crime; for national security purposes; for the purposes of meeting statutory obligations; or to prevent risk of harm to an individual, etc.
Service Providers
Your personal data may be processed on our behalf by certain third parties who provide service to us, so that they can provide those services. We have strict contracts in place with these service providers to ensure they process your data only on our instructions and with appropriate security in place. The categories of third parties who may receive your personal data in order to provide us with a service are:
- email and data storage provider Microsoft
- online survey provider SmartSurvey
At no time will your information be passed to organisations for marketing or sales purposes or for any commercial use without your prior express consent.
Publication of your information
We may need to publish information provided by you on Gov.je website where you have responded to a consultation, although your comments will be anonymised to protect your identity where the contribution is made in a private capacity. If it is from a person on behalf of an organisation views and connection with the organisation may be attributed.
How long we keep information about you
We will keep your information accurate and up to date and not keep it for longer than is necessary in order to publish the results of the survey. Please ask to see our retention schedule for more detail about how long we retain your information.
Where we store your information
Government of Jersey systems store data in Jersey, the UK and the European Union. The UK has been granted adequacy status by the European Commission and personal data stored there will be protected to the same standards as personal data held in Jersey and the EU.
Cookies and the gov.je website
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Please see the gov.je privacy notice for details of the cookies used on gov.je websites.
Statutory or contractual obligations to provide personal data
You are not obliged by any law or contract to provide us with your personal data. However, if you choose not to provide certain information when requested, we may not be able to perform the service you have requested, or we may be prevented from complying with our legal obligation.
Your rights
Your personal data rights, for details of your rights under the Data Protection Law and how to exercise them.
Complaints
If you have an enquiry or concern regarding processing your personal data you can
contact the Central Data Protection Unit at DPU@gov.je.
If you wish to make a complaint about how your personal data is processed, you can contact the Government's
Data Protection Officer at
DPO@gov.je
If you believe that [insert name of Department] has contravened the Data Protection Law and the contravention affects your data protection rights, you have the right to make a complaint at any time to the
Jersey Office of the Information Commissioner (JOIC).
We would, however, appreciate the chance to deal with your concerns before you approach the JOIC, so please contact us in the first instance.
Changes to this Notice
We may, from time to time, revise this privacy to ensure it remains up to date. It is advisable to check it regularly to keep aware of any changes.
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